Human Resources Assistant II

Role Overview

• Handles incoming and outgoing correspondence
• Opens, date stamps, and distributes incoming mail
• Prepares and sends outgoing mail including benefit change information
• Performs typing, word processing, spreadsheet, and database work
• Maintains correspondence, forms, listings, files, reports, and automated personnel records and information
• Reconciles data in the automated Human Resources Information Systems (HRIS) and other sources of employee information
• Maintains data integrity and ensures accurate and consistent data entry
• Verifies HRIS data entered against source documents
• Prepares and processes a complete range of personnel actions including hires (i.e., regular full-time, temporary, and part-time employees), rehires, terminations, transfers, pay changes, status changes, etc.
• Ensures and maintains compliance of I-9s, W-4s, contracts, etc.
• Partners with recruitment/talent acquisition to ensure pre-boarding process goes smoothly
• Collaborates with Payroll to ensure timely submittals of required documents and employment changes
• Prepares and processes new hire, onboarding paperwork, and coordinates logistics to conduct new hire orientation sessions
• Serves as the primary point of contact for new employee inquiries
• Assists with payroll and benefit deductions, allocations, reconciliations, audits, and payment approvals and collections
• Provides and obtains employee information to facilitate and support the daily administrative, operational, and legal functions of the HR department
• Assists in the compilation and preparation of forms, reports, and projects
• Performs all other position-related duties as assigned or requested.

Requirements

• Associate’s degree in HR or related field and equivalent training/experience with 3 years of related experience
• Proficient knowledge of Federal Acquisition Regulations, including labor laws for construction and services
• Advanced skills in the use of general office equipment, including copiers, fax machines, and computers
• Analytical, negotiating, and organizational skills at an intermediate level
• Ability to create and maintain a positive team atmosphere with effective interpersonal skills
• Ability to exercise independent judgment and prioritize work assignments/tasks
• Demonstrates initiative and problem-solving skills
• Able to maintain accurate records and prepare required reports
• Good communication, organizational, and analytical skills
• Proficient in the use of Microsoft Excel and Word, Workday, ADP Payroll at an advanced level or higher
• Valid State driver's license
• Position may require the ability to pass and maintain a Secret Security Clearance.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance