Role Overview

• Organize and maintain digital files, records, and documentation systems.
• Transfer and properly categorize files from Fiverr, Google Drive, and other platforms into structured filing systems.
• Organize Fiverr receipts, downloads, invoices, and project documentation for bookkeeping and recordkeeping purposes.
• Help establish and maintain organized tracking systems for business expenses, products, and operational records.
• Improve workflow efficiency and document accessibility using AI-powered tools where appropriate.
• Maintain organized cloud-based filing systems and ensure files remain up to date and accessible.
• Assist with creating, scheduling, and organizing social media content.
• Help maintain a consistent online presence across multiple social platforms.
• Conduct basic SEO reviews and recommend improvements for website visibility and content optimization.
• Organize and manage digital marketing materials and assets.
• Support ongoing content organization and branding consistency efforts.
• Research relevant grant opportunities and Requests for Proposals (RFPs).
• Assist with preparing and completing grant applications and proposal documentation.
• Track submission deadlines, requirements, and supporting documentation.
• Organize application materials and maintain records for ongoing submissions and opportunities.
• Provide administrative support related to proposal and grant submission processes.
• Assist with task tracking, follow-ups, and operational coordination.
• Support ongoing organization of business-related projects and workflows.
• Maintain professionalism and confidentiality while handling sensitive information.
• Provide additional administrative assistance as needed.

Requirements

• 1–3+ years of experience as a Virtual Assistant, Administrative Assistant, or similar remote support role preferred.
• Strong organizational skills and experience managing digital filing systems.
• Experience using AI tools for productivity, workflow management, or organization is highly preferred.
• Proficiency with Google Workspace and cloud-based document systems required.
• Basic understanding of SEO and social media management practices.
• Experience supporting grant applications, RFPs, or proposal writing is a strong plus.
• Excellent written and verbal English communication skills.
• Strong attention to detail and ability to manage confidential information professionally.
• Ability to work independently and prioritize tasks effectively.
• Proactive, tech-savvy, and highly dependable.

Tech Stack

• Cloud

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!