Office Manager

Role Overview

• Overseeing payroll-related inputs (hourly reports, Multisport, AZ pension fund, bonuses, special occasion payments, payment orders)
• Collecting vendor quotations and preparing payments for supplier invoices (office supplies, refreshments, hotels, gifts)
• Communicating with TMF regarding customer cards, executing payment cycles, and ensuring accurate financial processing
• Making decisions on refunds and reimbursements (education budget, team building budget, team lead budget, employee reimbursement requests)
• Managing travel orders and related documentation
• Coordinating office maintenance and liaising with landlords, technicians, cleaners, and external service providers
• Preparing and publishing newcomer announcements
• Communicating employee benefit offers (Multisport, blood donation initiatives, internal campaigns, etc.)
• Event management, including sourcing venues and gifts, and coordinating communication with vendors and employees
• Ensuring workplace safety compliance (cooperation with Tehnozaštita, scheduling inspections)
• Creating, distributing, and analyzing surveys required by institutions such as Croatian Chamber of Commerce
• Managing internal quotas (e.g., budgets, allocations)
• Handling physical documentation (certifications, stamping, postal deliveries)
• Managing equipment sales (issuing invoices, preparing decisions and declarations)
• Managing onsite employee files and documentation
• Coordinating office relocation activities
• Other tasks based on employer requirements and in the nature of the job.

Requirements

• Strong organizational and multitasking skills
• Excellent verbal and written communication skills (Croatian and English language)
• Proactive, solution-oriented mindset with strong attention to detail
• High level of reliability, discretion, and professionalism
• Service-oriented approach and ability to build positive relationships across teams
• Adaptability and ability to stay calm in a fast-paced environment
• Driver's licence (nice-to-have)
• Economic background or education is a plus

Benefits

• Multisport
• Blood donation initiatives
• Internal campaigns