Operations Assistant

Role Overview

• Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
• Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
• Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
• Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
• Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
• Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
• Arrange travel and accommodations as needed.
• Prepare basic documents, presentations, and reports.
• Perform other core administrative and support duties as required.

Requirements

• Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally.
• Prior experience in an assistant role is not obligatory, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage.
• High level of organization and reliability; able to provide consistent, dependable support.
• Clear communicator with a professional and respectful demeanor.
• Motivated to work remotely for a US-based company and support a CEO directly.
• Interest in building a long-term foundation in an Executive / Personal Assistant role.
• Looking for a stable, focused position and willing to learn and master core executive support tasks.

Benefits

• Fully remote performance
• Enjoy the freedom to perform from the comfort of your own stage.
• Performance-based salary increase opportunities
• Your performance and impact will be recognized through structured salary reviews.
• Opportunities for professional growth
• Be part of an industry that’s blazing a trail, working with the largest companies in the cannabis industry.
• A collaborative and supportive team culture
• Join a team that values teamwork, open communication, and shared success.
• An international working environment – Collaborate with colleagues and clients from around the world, gaining global exposure and perspective.