Real Estate Operations Assistant – Ontario Market

Role Overview

• Transaction coordination
• managing all paperwork between listing and closing
• Listing preparation and uploading to MLS (Realm system)
• Client communication and follow-up via WhatsApp and email
• DocuLoop document management
• Booking showings and appointments
• Marketing support
• Facebook posts and property flyers
• Agent communication coordination
• Receipt uploading and administrative tasks
• RECO form management (Ontario Real Estate Council forms)

Requirements

• Canadian/Ontario real estate experience (required)
• Familiarity with RECO forms, TREB systems, and Realm (MLS system for Ontario)
• Strong organizational and administrative skills
• Proficient in client communication via WhatsApp and email
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Tech Stack

• Realm

Benefits

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay