Assistant Purchasing Agent

Description

At Harbor’s Edge, excellence is our standard. Located along the picturesque Elizabeth River in Norfolk, our five-star, resort-style Continuing Care Retirement Community provides a full continuum of care in a setting defined by elegance, engagement, and community.

Recognized as a 2025 “Best” Senior Living Community by U.S. News & World Report, we are proud to foster a culture where team members are valued, supported, and empowered to grow. Our employees are essential to our success, and we are committed to maintaining a workplace that reflects the same quality and care we provide to our residents.

We are seeking a full-time Assistant Purchasing Agent to support the Purchasing Agent with ordering, receiving, organizing, and maintaining inventory of food, beverages, and supplies for all dining operations at Harbors Edge. This role ensures all products meet quality standards and comply with applicable federal, state, and local regulations while supporting efficient purchasing and inventory operations.

KEY RESPONSIBILITIES:

• Assist the Purchasing Agent with daily purchasing activities to ensure uninterrupted operations.
• Maintain accurate purchasing, receiving, and inventory records.
• Process purchase orders and verify invoices for accuracy before submission.
• Monitor stock levels and coordinate timely reordering to prevent shortages or overstocking.
• Conduct routine physical inventory counts and reconcile discrepancies.
• Ensure proper storage, labeling, and rotation of inventory using FIFO (First In, First Out) practices.
• Track product pricing and identify cost-saving opportunities while maintaining quality standards.
• Coordinate with Dining Services and other departments to meet operational supply needs.
• Assist with vendor communications, order follow-up, and issue resolution.
• Support month-end inventory and reporting activities.
• Maintain a clean, organized, and safe receiving and storage area.
• Perform other purchasing and inventory-related duties as assigned.

Requirements

REQUIREMENTS:

• High school diploma or GED required.
• One (1) year of purchasing experience and two (2) years in food service, hospitality, healthcare, or senior living preferred.
• Knowledge of purchasing, inventory control, receiving, and warehouse operations.
• Understanding of food safety, sanitation, and applicable regulations.
• Proficient in Microsoft Office and purchasing/inventory software.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to lift up to 50 pounds and perform the physical demands of receiving and stocking inventory.

Comprehensive Benefit Package includes:

• Medical/Dental/Vision Insurance
• Paid Time Off + Six Paid Holidays
• 403(b) Retirement Savings Plan w/ Employer Contribution
• Employer Paid - Basic Life & AD&D Insurance
• Employer Paid - Short-term and Long-term Insurance
• College Tuition Reimbursement
• Employer Paid - Certification Training
• Employee Assistance Program (EAP)
• Legal Resources & Identity Protection Plan

*Benefit offerings vary according to employment status.

EEO/D/V