Capital Projects Manager

Position Summary

Manages medium to large-sized building projects or sub-projects in the facilities capital program and other non-capital projects of up to $20 million in value. Assists design professionals in the development of preliminary and detailed drawings for building construction projects.

Ideal Candidate Statement:

Manages medium to large-sized building projects or sub-projects within the Capital Program and other noncapital projects related to all phase of major real estate/facility programs. May also involve managerial, supervisory and administrative duties.

Salary

Min $75,129.60 annually

Mid $106,412.80 annually

Max $137,696.00 annually

Benefits

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• Generous PTO & Holiday Plan
• Health Plans
• Health Savings Account
• Dental & Vision Plans
• Employee Assistance Program (EAP) 
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Tuition Reimbursement
• Cafeteria Benefit
• Life Insurance
• Short & Long-Term Disability Insurance

Duties and Responsibilities:

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Provides architectural services to user agencies in initiating, planning, managing, budgeting and scheduling of real estate/facilities projects/programs; and performing feasibility studies.
• Manages the real estate/facility project/program development phase by providing site selection criteria; conducting public meetings; preparing responses to administrative referrals; researching site development constraints; complying with regulatory/permitting requirements; obtaining and reviewing environmental audits; preparing schematic designs; developing cost estimates, schedules and scopes for project design and construction.
• Manages the design phase of consultant designed projects by developing scope of services; orchestrating design activities among various consultants; developing requests for proposal (RFP) for professional architectural/engineering services; initiating and participating in consultant selection and contract/fee negotiation; administering design consultant contracts; participating in design decisions; coordinating with other County departments or agencies to ensure compliance with applicable rules and regulations; determining progress based on cost and schedule requirements; ensuring compliance with program requirements, budget constraints, scope of services and user requirements; performing quality assurance and constructability reviews of consultant design documents; authorizing consultant pay requests; and conducting public information meetings.
• Manages procurement of real estate/facilities projects by preparing bid advertisement packages, which includes coordination of contract documents, technical drawings and specifications, supplemental provisions, and special conditions in order to comply with Small Business Enterprise (SBE) goals, project scope and legal requirements; analyzing bids to determine responsiveness of bidder; evaluating cost estimates; arranging for regulatory permit acquisition; selecting consultants for construction services; establishing completion/milestone dates; conducting pre-bid/pre-construction conferences; issuing addenda; conducting public information meetings; issuing construction notices to proceed; and reviewing architectural documents as necessary.
• Manages the construction phase of real estate/facilities projects by directing and supervising project representatives and inspectors; administering construction contracts; and reviewing shop drawings. Oversees work of design professionals to ensure that the project is on time, within budget and in conformance with quality standards, plans designs and specifications; conducting preconstruction meetings; issuing notice to proceed; conducting construction progress meetings; resolving design conflicts in the field; negotiating change orders and allowance authorizations; monitoring costs, budgets and schedules; reviewing construction progress reports, project milestones and completion times; evaluating progress and comparing to critical path to determine impact; coordinating activities with regulatory agencies to ensure contract compliance with applicable federal/state/local laws, regulations and ordinances; inspecting the site; reviewing and approving progress payments; approving final inspection; identifying construction deficiencies and directing corrections; reviewing warranties; evaluating system startup; and reviewing architectural documents as necessary.
• Manages real estate/facilities projects closeout activities by supervising final inspections; verifying and approving certificates of completion; ensuring training of maintenance staff; transferring of projects to user departments; and reviewing operating maintenance manuals.
• Administers a real estate/facility project or program by developing and submitting program status reports; responding to administrative referrals, architectural inquiries and citizen complaints; maintaining technical library; developing budgets; developing standards and specifications; conducting public meetings; and providing opinions relating to County facility projects and programs.
• Provides internal architectural consultation on capability of design and proposed acquisitions, project planning, architectural analysis, and timely completion of work within budget.
• Supervises the work of subordinate staff by scheduling, assigning and reviewing work, providing training and counseling, and evaluating performance.
• Other related duties as assigned.

Key Responsibilities

• Oversight of design process to include all phases; Maintaining of project budget and schedule; Maintaining project scope requirements.
• Oversight of capital projects during construction to include bidding; Issuance of Notices; Maintaining project budget and schedule; Review of changes; Issuance of Substantial and Final Completion; and project close-out. 
• Provide biweekly updates of project status to management, follow-up with monthly reports and review meetings with User Agencies for the Fire Services, Government Services, Library Services and Parks Facilities capital programs.
• Oversight of project development and planning, including project initiations for capital funding.  Develop scopes of work, program and budgets which meet the User Agency's needs.
• Assist User Agency with project delivery for unscheduled or emergency projects.

Working Conditions 

Primarily indoor office environment, hours may vary depending on public meetings, training and jobsite functions that occur after regular hours.  Outside exposure to jobsite conditions during construction inspections.

Physical Demands

Includes driving, standing, walking, climbing, pulling, lifting on occasion, primarily associated with construction site inspections.

Nature of Work 

Light work: Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Minimum Qualifications:

• Graduation from an accredited degree granting college or university with a four-year professional degree in Architecture; AND
• Four years of planning, assessment, design, construction and/or project management of vertical construction projects; OR
• An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. (For education and experience only, does not include legally required Licenses or Certifications.); AND
• Possession of a valid Florida Driver’s license.

Key Job Requirements 

• Critical Thinking - Analytical thinking to solve intricate, technically complex problems requiring consultation with
  others.
• Decision Making - Ability to use considerable initiative, think independently, and exercise sound judgment. 
• Communication - Ability to communicate effectively both orally and in writing.
• Strategic Thinking - Ability to collaborate with other team members and maintain effective working relations with others within and outside of County.
• Leadership - Ability to collaborate with other team members and maintain effective working relations with others within and outside of County.
• Managerial / Operational Skills - Manages disputes and conflicts inherent in construction project delivery.
• Analytical Ability - Ability to visualize spatial relationships and physical requirements.
• Managing Complexity - Manage complex projects that impact multiple stakeholders.