Accounting/Payroll Administrator

Description

 The Accounts Payable Processor portion of this position is responsible for all payments of goods and services necessary for the basic operation of the company. The Payroll Coordinator portion of this position is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees.   This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations. 

 1. Accounts Payable Clerk

• Open mail and print electronic invoices to be prepare for processing. 

• Reconcile purchase orders to invoices in Inventory Management Software prior to processing invoice for payment.  

• Code and enter invoices, credit memos and credit card charges. 

• Reviews all invoices for appropriate documentation and approval prior to payment.  

• Prints and obtains signatures on all accounts payable and patient refund checks.  

• Format data file for importing of patient refunds to be processed.  

• Distributes signed checks as required.  

• Prepare monthly Sales and Use Tax reports. 

• Compile Quarterly Physician Bonus and Receivables reports and scan in backup. 

• Communicate with co-workers, management, vendors and others in a courteous and professional manner.  

• Answers all vendor inquiries related to payments or open balances.  

• Prepare and maintain all accounts payable reports, spreadsheets and files.  

• Maintain vendor files, including W-9’s, new account forms and submitting credit applications. 

• Conform with and abide by all regulations, policies, work procedures and instructions. 

• Conform to all safety rules and use all appropriate safety equipment. 

• Performs filing, coping and scanning. 

• Acts as liaison between Arkansas Urology and subsidiary accounts payable departments. 

• Assists in monthly closings.  

• Prepare annual 1099 forms. 

• Prepares analysis of accounts, as required. 

2. Payroll Coordinator 

• Poll electronic time clocks (Web Time software) and review the downloaded information for completeness and accuracy.   

• Obtain supervisory approval of timecard discrepancies and overtime. 

• Process biweekly payroll, call pay, bonuses, and employee reimbursement data in payroll software for hourly and salaried employees for all Paylocity companies including Arkansas Urology, Centerview Surgery Center and clients of Centerview Management Services. 

• Analyzes, prepares and inputs payroll data such as garnishments, vacation time, insurance and 401(k) deductions using automated payroll system to produce accurate and timely payroll. 

• Ensures compliance with all applicable state and federal wage and hour laws by coordinating with Human Resource department. 

• Coordinate with Human Resource Manager to review bi-weekly pre-process payroll register for all entities prior to submitting payroll batch for processing. 

• Compile internal management reports from payroll system software. Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management. 

• Performs various journal entries, account reconciliations, and provides general ledger support for payroll related accounts. 

• Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support. 

• Facilitates management and employee understanding of payroll procedures.  

• Process out of cycle payroll batches and manual checks per request, record separately in accounting software.  

• Maintain complete and accurate mapping of all earnings and deduction codes with the correct general ledger account in HRIS system.  

• Interact with employees regarding payroll information; researching and responding to questions. 

3. Perform any other related duties as required or assigned. 

Requirements

 QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

EDUCATION AND EXPERIENCE 

Education is not indicated. General experience is not indicated, or equivalent combination of education and experience.