Special Events Coordinator

Role Overview

• Manage the creation of the event ad journal for two major fundraising events annually, communicating with nearly 100 major donors and ensuring timely production, high-quality design, and strong collaboration with our sponsors at each event.
• Support the event committees by designing engaging slide decks for each meeting, managing meeting attendance, and writing meeting minutes to ensure smooth and organized event planning and execution.
• Execute on each event’s communication plan through digital marketing strategies, including designing email campaigns and social media content to increase engagement and promote event awareness.
• Create event sponsor signage and materials, ensuring brand consistency while maximizing sponsor visibility and recognition throughout the event.
• Assist in entering data into the Raiser’s Edge database for each event, specifically managing sponsor guest data.
• Manage and organize the event supply closet, ensuring all materials and equipment are properly stocked, labeled, and easily accessible for event execution.
• Communicate with key donors and committee members throughout the event planning process, providing updates and addressing inquiries to support event success.
• Support the Manager, Strategic Events in all administrative and logistical tasks, including attending meetings with venues and vendors, coordinating volunteers, prepping event materials, assisting event set-up and breakdown, and supporting with on-site coordination to ensure seamless execution of all event activities.

Requirements

• Bachelor’s degree in marketing, communications, public relations, business administration, or a related field
• Excellent written and verbal communication skills
• Superior organization skills, accuracy and precision in handling details
• Computer proficiency with Microsoft Officer and a database management system, specifically Raiser’s Edge
• Experience in event marketing and branding, Canva experience preferred
• Flexibility to participate in evening/weekend events and to travel, as needed
• The position requires the ability to create event concepts and supporting materials including branding, website details, sponsorship levels and benefits, donor correspondence and executive reports
• Strong communication skills and relationship building is required

Benefits

• Competitive salary*
• Robust benefits with health, dental, Rx and vision plans
• 403b retirement plan options with company match**
• Health & Wellness*
• Non-Profit Health System – eligible for Federal Student Loan Forgiveness
• PTO, and paid holidays
• Tuition reimbursement
• Employee Assistance Program
• LTD : Long Term Disability
• Life Insurance Options
• Onsite Day care Program