Business Manager

Role Overview

• Lead and coordinate day-to-day business operations for the Australian office.
• Establish and maintain efficient operational systems, processes and controls.
• Support operational readiness for major projects and client engagements.
• Coordinate onboarding and mobilisation of new team members, contractors and project resources.
• Manage office administration, facilities and supplier relationships.
• Support business continuity planning and operational risk management.
• Act as a key operational liaison between Australian operations and the global Business Performance Team.
• Ensure effective internal communication and manage engagement opportunities, including team meetings, town halls, staff gifting and socials.
• Assist with contract administration and commercial documentation.
• Coordinate with outsourced Australian finance providers and global finance teams.
• Support local financial governance and compliance obligations.
• Assist with budgeting, forecasting, invoicing and financial tracking.
• Monitor project setup, purchase orders, supplier onboarding and payment processes.
• Support management reporting and operational financial visibility.
• Coordinate payroll inputs and local finance administration.
• Coordinate local People Team administration and employee lifecycle activities.
• Support recruitment coordination, onboarding and orientation for new team members.
• Coordinate Trivandi Associate Network (TAN) onboarding, compliance documentation and contract administration.
• Assist with implementation of global Trivandi policies, aligned to Australian workplace requirements.
• Coordinate leave management, employment documentation and workforce records.
• Support employee wellbeing, workplace culture and team engagement initiatives.
• Assist management with workforce planning and resource coordination.
• Coordinate team meetings, end-of-year events/functions and team socials.
• Support procurement processes associated with projects, suppliers and subcontractors.
• Coordinate supplier onboarding, compliance documentation and contract administration.
• Assist with government procurement submissions and supporting documentation.
• Maintain operational records required for tendering and compliance purposes.
• Support project teams with operational mobilisation and administrative coordination.
• Maintain relevant procurement portals and monitor them regularly.
• Ensure the CRM system is maintained with accurate and current information.
• Support compliance with Australian corporate, employment and operational obligations.
• Coordinate local business registrations, insurances and statutory requirements.
• Assist with implementation and localisation of company policies and procedures.
• Maintain compliance records relevant to government and client procurement frameworks.
• Support WHS administration and coordination activities.
• Assist with audit preparation and governance reporting requirements.
• Coordinate Australia Board meetings, including documentation and record keeping.
• Provide operational and organisational support to the Regional Director.
• Help implement scalable systems and processes aligned to business growth.
• Identify operational improvement opportunities and efficiency initiatives.
• Contribute to the development of a high-performing and collaborative local culture.
• Support integration between Australian operations and the wider global business.

Requirements

• Experience in business operations, office management, finance coordination or business administration roles.
• Strong understanding of Australian business operating requirements and workplace practices.
• Experience coordinating multiple operational functions within a professional services environment.
• Strong organisational, administrative and stakeholder management skills.
• High attention to detail and the ability to manage competing priorities.
• Commercial awareness and operational problem-solving capability.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and business systems.
• Experience within professional services, consulting, infrastructure, major events, construction, sport or government-related sectors.
• Exposure to Australian procurement or tendering environments.
• Experience working within a growing or scaling business.
• Familiarity with Australian employment, finance or compliance frameworks.
• Experience supporting project-based businesses.