Primary contact for all production needs: managing requests, running the day-to-day focus of the team, and keeping the schedule on pace.
Assists the Head of Production in planning and coordinating timelines, milestones, and deadlines so projects stay on time and within scope.
Tracks how the project fits shifting product deadlines, joining cross-department meetings and flagging conflicts to the Content Production Team.
Serve as the main point of contact between departments, vendors, contractors, and crew, keeping communication smooth and updates timely across both software and hardware.
Oversee logistics for production teams, including asset purchasing, travel, equipment, and other resources.
Manage the flow of work from outside vendors and coordinate getting their assets into the active project.
Schedule and deliver requests from other related departments like Marketing.
Manage and update production schedules, keeping all team members aligned and informed of key dates, deadlines, and shifts.
Organize and maintain production-related documents, contracts, and files, making sure all paperwork is completed and filed on time.
Communicate with vendors and third-party contractors to keep deliveries and services on time and aligned with project needs.
Anticipate potential production challenges and proactively address issues to minimize disruptions and keep projects on track.

Proven experience as a production coordinator or assistant in a fast-paced production environment (film, gaming, television, digital media, etc.).
Proficient in Microsoft Office (Word, Excel, PowerPoint) and project management software (e.g., Jira, Confluence, Asana, Trello, Monday.com).
Strong understanding of production workflows, from pre-production through post-production and delivery.
Has experience in interactive media.
Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
Excellent communication skills, both written and verbal, with the ability to liaise with a variety of stakeholders.
Ability to work independently and remotely, with minimal supervision, while also collaborating with cross-functional teams.
Detail-oriented, with a proactive approach to problem-solving and managing deadlines.
Flexibility to adapt to changing priorities and timelines in a dynamic production environment.
Ability to be resourceful when faced with challenge.
Confident in supporting several teams for project completions.
Skilled in building team relations.

Production Coordinator

Key skills