Sales Support Coordinator

Role Overview

• Support commercial real estate (CRE) sales and business development activities through client outreach, follow-up communication, and relationship management.
• Coordinate calendars, meetings, conferences, travel arrangements, hotel bookings, and client dinners for sales and industry events.
• Research and identify prospective clients, including lenders, developers, banks, investors, and public-sector organizations.
• Coordinate collection efforts by working closely with sales personnel and clients to follow up on outstanding balances and ensure timely payment resolution.
• Conduct lead generation and prospecting activities through CRM systems, conference attendee lists, ZoomInfo, LinkedIn, email outreach, and cold calling.
• Maintain and update customer records, opportunities, and pipeline activity within CRM and sales tracking systems.
• Track bids, proposals, contracts, and sales opportunities through all stages of the sales lifecycle.
• Generate proposals, scopes of work, and supporting sales documentation for due diligence services.
• Ensure contracts, insurance certificates, and compliance documentation are accurate and aligned with company policies.
• Coordinate with marketing, operations, project management, and technical teams to support seamless sales execution and project handoff.
• Respond to client inquiries and provide timely communication throughout the sales and project process.
• Research industry trends, market updates, and relevant news articles to support sales campaigns and business development initiatives.
• Enter awarded projects into internal systems, upload reports, and manage project documentation.
• Monitor due diligence timelines, project milestones, and closing deadlines to support efficient project execution.
• Order historical data, supporting documents, and other required project materials.
• Generate sales reports, maintain pipeline data, and assist with forecasting and performance tracking.

Requirements

• 3+ years of experience in the related field
• Strong organizational, communication, and time management skills with the ability to manage multiple priorities and deadlines.
• Proficiency in CRM systems, Microsoft Office Suite, and sales tracking tools with strong attention to detail and data accuracy.
• Ability to build professional relationships with clients and internal teams while providing excellent customer service and administrative support.

Benefits

• Employee wellness
• Safety
• Flexibility
• Work/life balance