About this role
Role Overview
- Responsible for the effective and efficient day-to-day operation of the office
- Develops and implements admin procedures, office house rules, access control
- Maintain facilities, safety measures, inventory control, office staff supervision
- Administrative task delegation, and support on client events organization
- Maintaining an organized and fully supplied office (handling post, ordering supplies)
- Drawing up and maintaining office relevant procedures
- Employee and visitor services, including IT material and desk reservation for visitors
- Help on office initiatives and liaise with HR for local needs for Paris employees
- Reception desk duties, client welcoming and announcing visitors
- Support on local events logistics preparation
- Ensure compliance with applicable legislation and maintain procedures
- Liaison with IT and send invoices to Finance for payment
Requirements
- Excellent skills in both spoken and written French and English
- Ideally experience in office management, and administrative tasks in a large group
- Confident and comfortable communicating with teams and individuals across all levels mainly in English
- Ability to take ownership and responsibility
- Ability to drive different processes at the same time in a challenging environment and to work on tight deadlines
- Proactive hands on approach
- Exceptional attention to detail
Benefits
- Professional, international working environment
- Challenging, rewarding career within a growing company
- Collaborative environment, with on-the-job training and mentorship opportunities
- Competitive compensation package, including performance based annual bonus
- Lunch allowance
- 25 vacation days
- One-month fully paid sabbatical after every five years of employment