End-to-end Board support for a growing and fast-paced subsidiary business and its UK/international subsidiaries and branches. Maintaining timely information flows, upholding high standards of board paper quality and offering trusted governance advice.
Drafting subsidiary board and shareholder resolutions for routine and ad hoc matters. Coordinating internal approvals for UK and international subsidiaries/branches (e.g. name changes, director changes, year-end approvals, registered office updates).
Acting as the Group Company Secretariat workstream lead for international expansion projects, managing new branch and subsidiary registrations.
Managing Companies House and local registrar filings and ensuring statutory registers are accurate and up to date.
Maintaining precise internal entity records and handling the distribution of Board materials utilising entity management software and the board portal.
Supporting the Group in meeting its statutory, regulatory, and corporate governance obligations, contributing directly to major projects like the Annual Report and AGM planning.
Supporting governance and administration related to employee share schemes in collaboration with the outsourced share plan administrator.
Sharing knowledge openly within the team and actively supporting the professional development of the Junior Company Secretarial Assistant.
Bringing a proactive, growth-oriented and risk-management focused mindset to the daily operations of the Group Company Secretariat team.

Minimum of 3 years of experience working within a busy Company Secretariat team, with direct experience supporting operating subsidiary Boards.
Professionally qualified (CGI Grad / ACG).
Experience with entity management software and board portals (e.g., GEMS, BoardVantage, or equivalent).
Excellent interpersonal and communication skills, with the ability to engage with senior executives.
Experienced in handling sensitive and confidential information.
Highly organised, detail-oriented, and capable of managing workload to deliver against priorities in a fast-paced environment.
A flexible, ‘can-do’ attitude with a strong sense of ownership and accountability. Comfortable working both independently and collaboratively within a team.
Company Secretariat experience within a financial services environment (Desirable).
Prior experience supporting the governance and administration of employee share schemes (Desirable).

25 days holiday (plus take your public holiday allowance whenever works best for you)
An extra day’s holiday for your birthday
Annual leave is increased with length of service, and you can choose to buy or sell up to five extra days off
16 hours paid volunteering time a year
Salary sacrifice, company enhanced pension scheme
Life insurance at 4x your salary
Private Medical Insurance with VitalityHealth including mental health support and cancer care. Partner benefits include discounts with Waitrose, Mr&Mrs Smith and Peloton
Generous family-friendly policies
Perkbox membership giving access to retail discounts, a wellness platform for physical and mental health, and weekly free and boosted perks
Access to initiatives like Cycle to Work and Salary Sacrificed Gym partnerships

Assistant Company Secretary

Key skills