Provide oversight of and senior administrative support to the Corporate Secretary, Board of Directors and its Committees.
Ensure the effective planning, coordination and execution of quarterly Board and Committee activities.
Uphold rigorous standards of governance, compliance and corporate record-keeping.
Lead the Executive Office in support of the President & Scientific Director and the Executive Vice President.
Oversee Executive Office operations and reception.
Drive the delivery of high-quality, responsive and discreet executive support to senior leadership.
Serve as a central point of integration across executive functions.
Ensure effective management of executive-level scheduling, travel and key events.
Provide leadership and direction to Executive Office administrative staff.
Oversee the planning and execution of executive-level meetings and Board-related activities.

Post-secondary education or equivalent combination of education and relevant experience.
Significant experience providing senior-level executive support in a complex, fast-paced organization.
Experience supporting Boards of Directors and/or governance structures.
Solid knowledge of and experience with Board governance best practices and corporate secretariat functions.
Demonstrated experience managing or leading administrative teams.
Strong organizational and project management skills.
Advanced proficiency with Board management systems (e.g., DiliTrust) and collaboration tools (e.g., SharePoint).
Advanced expertise with Microsoft Office including Excel, PowerPoint, Word and hosting virtual meetings utilizing Zoom and Teams.
Excellent communication skills.
High level of discretion, professionalism, and sound judgment when handling sensitive and confidential information.
Financial and operational acumen, including experience managing budgets; procurement, payment and administrative processes.
Experience in a research, healthcare, academic, or public sector environment in Ontario.

Manager, Executive Office – Governance Affairs

Key skills