Senior Payroll Assistant

Role Overview

• Oversee monthly and semi-monthly payrolls for 1,000 APAC employees by collecting, calculating, and reviewing data in the HRIS system
• Ensure successful completion of each payroll cycle
• Pay all employee-related compensation accurately and timely
• Maintain effective internal controls and business continuity plans for all payroll procedures
• Respond to and maintain good relationships with employees, vendors, and colleagues
• Communicate on payroll–related interdependencies with cross-functional teams (e.g., Finance, HR)
• Keep payroll records organized and compliant with retention policies
• Determine payroll policies and procedures, including identification of improvements in systems and processes used to enhance the employee experience and efficiencies in payroll administration
• Identify payroll discrepancies by collecting and analyzing information
• Process and reconcile year-end reporting and adjustments (e.g., allowances, stock compensation, year-end bonuses, fringe benefits, W-2s)
• Prepare monthly journal entries and reconciliations necessary to ensure payroll activity is properly recorded in the consolidated financial statements
• Train and mentor Payroll Assistants on payroll issues, reporting, taxes, etc.

Requirements

• 5+ years of related experience, such as administrative work or payroll support
• Exceptional numerical and data entry skills demonstrating speed and great attention to detail
• Demonstrated ability to maintain the confidentiality of sensitive information
• Effective communication skills
• both verbally and in writing, and business writing abilities
• Basic knowledge of payroll rules and policies, as well as general accounting principles
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook
• Bachelor’s degree in Finance or Accounting (preferred)
• Minimum of two (2) years of experience with HRIS systems involving HR and/or Payroll administrative support (preferred)
• Experience using ADP Celergo (preferred)

Benefits

• Comprehensive benefits package designed to support employees’ health, well-being, and financial security