Client Services Coordinator

Role Overview

• Oversee the entire transaction process, ensuring that all necessary documents, contracts, and agreements are prepared, reviewed, and executed accurately and in a timely manner.
• Assist in conducting due diligence investigations, including gathering and reviewing property information, financial records, leases, permits, and other relevant documents to identify any potential issues or risks.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets, submitting completed trade record, and supporting paperwork.
• Act as a liaison between buyers, sellers, landlords, tenants, brokers, attorneys, lenders, and other parties involved in the transaction. Facilitate communication, provide updates, and address any concerns or inquiries throughout the process.
• Create and manage transaction timelines, ensuring that all necessary tasks and milestones are completed within the designated timeframes, including coordinating inspections, appraisals, financing arrangements, and closing activities.
• Ensure compliance with relevant laws, regulations, and internal policies, maintaining accurate transaction records, filing necessary reports, and adhering to industry best practices.
• Conduct market research and analysis to stay updated on industry trends, property values, rental rates, and other market factors that may impact commercial real estate transactions.
• Seek opportunities to streamline processes, enhance efficiency, and improve transaction management systems, staying informed about industry advancements, technologies, and tools to optimize transaction coordination.
• Create various marketing materials including brochures, surveys, offering memorandums, aerials, data sheets, client specific packages, maps, eblasts, newsletters.
• Upload and manage online listing websites, such as colliers.com and other relevant media (CoStar, LoopNet).
• Research property site information using various sources (Costar, LoopNet, Land Vision, local county sites).

Requirements

• Bachelor’s degree or equivalent experience.
• Advanced technical and computer skills, including high proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Experience in Adobe Creative Suite required (InDesign, Photoshop, Illustrator, Acrobat).
• 3+ years’ experience supporting sales team in Commercial Real Estate preferred.
• Ability to work under pressure, deal with multiple deadlines and effectively handles stressful situations.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Professional development
• Flexible working arrangements