Office Administrator

Role Overview

• Manage day-to-day office operations and administrative functions to support business activities.
• Coordinate purchasing activities, including obtaining quotes, placing orders, tracking deliveries, and maintaining vendor relationships.
• Monitor inventory levels for office supplies, production materials, and operational resources to ensure business continuity.
• Coordinate shipping and receiving activities, including package processing, freight scheduling, shipment tracking, and documentation.
• Support domestic and international shipping requirements and maintain accurate logistics records.
• Serve as the primary point of contact for office vendors, service providers, and facility-related contractors.
• Coordinate facility maintenance, office equipment servicing, and workplace organization initiatives.
• Maintain operational records, databases, and documentation to ensure accuracy and accessibility.
• Assist with invoice processing, purchase order tracking, and expense documentation.
• Support employee onboarding logistics, office access management, and general administrative needs.
• Prepare reports, spreadsheets, and other administrative documents as requested by management.
• Assist with workplace safety initiatives and support compliance with company policies and procedures.
• Identify opportunities to improve administrative and operational processes and implement efficient solutions.
• Collaborate with engineering, manufacturing, and leadership teams to support operational priorities and project requirements.
• Provide general administrative and operational support as needed to ensure the effective functioning of the organization.

Requirements

• Eligible to obtain a U.S. Security Clearance – U.S. Citizenship required.
• 3–7 years of experience in office administration, operations, procurement, logistics, or a related role.
• Experience in a manufacturing, engineering, electronics, or technical environment preferred.
• Strong organizational, communication, and multitasking skills.
• Experience working with ERP, inventory management, or business software systems.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to assist with shipping and receiving activities, including occasional lifting of packages up to 40 lbs.

Tech Stack

• ERP

Benefits

• Health insurance
• 401(k) matching
• Flexible work hours
• Paid time off