Coordinating staff travel and accommodation bookings
Reviewing, maintaining, and updating Health & Safety (H&S) policies
Ensuring completion of Display Screen Equipment (DSE) assessments for all new employees
Liaising with HR and IT to support onboarding and offboarding processes
Procuring and managing H&S equipment
Maintaining up-to-date and compliant staff driving documentation
Responding to general administrative queries
Acting as a liaison with Group IT on system and support matters
Liaising with Group Finance on non-financial reporting requirements
Preparing environmental impact reports for Group submission
Supporting the Project Support Officer with project administration, including file setup and travel coordination
Producing HR KPI reports for Group reporting
Managing the Achilles commercial notification system
Coordinating and actioning requests relating to company office facilities
Overseeing procurement of office supplies, including stationery and cleaning products
Managing company premises to ensure compliance with H&S, fire regulations, and statutory requirements
Liaising with HR and management on staff qualifications, training, and certifications
Managing the company’s insurance provision
Undertaking additional ad hoc duties as required.

Proven experience in an administrative, office management, or coordination role
Strong organisational skills with the ability to manage multiple tasks and priorities effectively
Excellent communication and interpersonal skills, with the ability to liaise at all levels internally and externally
Working knowledge of Health & Safety regulations and compliance requirements
Experience preparing reports (e.g. KPI, environmental, or operational reports) with strong attention to detail
Competence in IT systems and Microsoft Office (Excel, Word, Outlook), with the ability to liaise with IT support teams

Office Administrator

Key skills