Provide autonomous administrative support for a dedicated team and manager
Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow)
Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes
Take over time and travel management, and travel expenses for team members or manager
Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities)
Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations
Support team events with organizational and logistical efforts to enhance engagement and promote corporate culture
Implement best practices in administrative processes by continuously evaluating workflows and proposing improvements to enhance overall team productivity

Associate degree in a business-related field
Minimum 2 years of experience in an administrative function
Proficient in Microsoft Office Suite
Excellent communication ability (written & verbal)
Ability to meet deadlines
Ability and willingness to professionally represent Schaeffler in all settings
Ability to prioritize and make decisions
Ability to maintain strict confidentiality
External applicants must be authorized to work in the US without employment VISA or other sponsorship.

Administrative Assistant

Key skills