Field Operations Planning Manager

Role Overview

• Develop and maintain short
• and mid-range schedules for field employees, crews, and equipment
• Coordinate labor deployment based on certifications, skill sets, location, customer requirements, and business priorities
• Partner with Operations Managers and field leaders to maximize crew utilization and improve schedule efficiency
• Monitor schedule changes, call-outs, customer requests, equipment constraints, and project delays while adjusting plans as needed
• Maintain visibility into workforce capacity, overtime exposure, upcoming demand, and resource constraints
• Support planning efforts for outages, shutdowns, large projects, and peak workload periods
• Coordinate the scheduling, assignment, and movement of equipment supporting field operations
• Ensure equipment availability aligns with customer commitments and operational requirements
• Monitor utilization, shortages, conflicts, and deployment schedules while proactively mitigating risks
• Maintain accurate records related to equipment allocation, deployment, and return
• Oversee weekly timesheet reconciliation and labor coding accuracy
• Audit timesheets for completeness, approvals, policy compliance, and proper job allocation
• Partner with Payroll, Finance, and Operations teams to quickly resolve discrepancies
• Maintain records supporting labor tracking, equipment utilization, and selected job-cost reporting
• Support administrative controls that improve payroll accuracy, billing integrity, and operational reporting
• Coordinate employee engagement activities in partnership with People & Culture and local operations teams
• Support recognition events, crew meetings, onboarding activities, safety celebrations, and workforce engagement initiatives
• Manage event logistics including scheduling, communications, vendors, ordering, and on-site coordination
• Ensure events are organized, cost-effective, and aligned with Astro Pak's culture and values
• Serve as a central point of coordination between Operations, Procurement, Payroll, Finance, Fleet, Equipment, and People & Culture
• Communicate schedule updates, staffing challenges, procurement concerns, and operational risks clearly and proactively
• Build strong relationships with field leaders and crews through responsiveness, organization, and execution excellence
• Support continuous improvement initiatives related to planning, scheduling, procurement, and workforce management

Requirements

• Associate or bachelor’s degree in business, Engineering, Operations Management, Technical Trade, or a related field preferred.
• 5+ years of experience in operations coordination, workforce planning, scheduling, dispatch, project coordination, procurement, or related operational roles.
• Experience coordinating labor, equipment, or field resources across multiple locations or geographies.
• Experience with purchasing, vendor coordination, materials planning, or procurement support.
• Experience managing timesheet reconciliation, labor tracking, payroll inputs, or operational administrative processes.
• Strong Excel and systems proficiency with experience using scheduling, ERP, payroll, or workforce management platforms.
• Proven ability to manage multiple priorities in a fast-paced operational environment.

Tech Stack

• ERP

Benefits

• Health insurance
• 401(k) matching
• Paid time off
• Flexible work arrangements
• Professional development opportunities