Executive Administrative Assistant

Role Overview

• Provide high-level administrative and strategic support to senior leadership
• Operate as a trusted partner ensuring seamless day-to-day operations
• Anticipate needs, manage priorities, and enable executive effectiveness
• Manage complex executive calendars and resolve scheduling conflicts
• Serve as a primary point of contact for internal and external stakeholders
• Organise meetings and events, including logistics and materials
• Prepare, format, and edit reports, presentations, and executive materials
• Manage expenses, invoices, and financial tracking
• Provide guidance and mentorship to administrative peers

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar role (typically 3+ years)
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience managing complex calendars, travel arrangements, and executive communications
• Strong organisational, time management, and problem-solving skills
• High level of professionalism and confidentiality
• Could be asked to travel on occasion to certain events
• Overtime may be required at times
• AI / Copilot knowledge necessary

Benefits

• Be Well programs designed to support financial, mental, physical, and social health
• Flexible work arrangements
• Professional development opportunities
• Supportive environment prioritizing well-being