Manage end-to-end candidate flow across all open roles using the ATS
Schedule, confirm, and reschedule interviews with speed and accuracy
Track candidate progress and proactively identify pipeline bottlenecks
Send timely updates, feedback, and rejection communications to candidates
Respond promptly to candidate inquiries throughout the hiring process
Act as the liaison between recruiting and internal hiring stakeholders
Maintain accurate and up-to-date candidate data across all roles
Support recruiting leadership and transition workflows as the team scales
Escalate blockers or delays proactively to ensure hiring momentum
Identify opportunities to automate repetitive recruiting tasks
Evaluate which processes require human touch vs. automation
Improve and refine existing workflows for efficiency and consistency
Propose and implement process improvements proactively
Deliver professional and engaging communication across all candidate touchpoints
Maintain clear and concise written and verbal communication
Ensure timely updates, scheduling changes, and feedback delivery
Represent the company brand positively throughout the hiring journey

2–4+ years of experience in recruiting coordination or recruiting operations
Hands-on experience with Ashby ATS (day-one functional proficiency required)
Strong organizational and multitasking skills across multiple open roles
Excellent written and verbal English communication skills
Proven ability to work with urgency in fast-paced, high-growth environments
High level of ownership, accountability, and attention to detail
Experience supporting hiring across technical, operational, and leadership roles
Exposure to startup or high-growth company environments
Experience implementing recruiting workflow automation
Experience working with distributed or remote teams
Strong async communication habits and familiarity with remote collaboration

Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Scientific Recruitment Coordinator

Key skills