Key skills
Communication
About this role
Role Overview
- Maintain and manage the shareholder register in cooperation with registrars and external providers.
- Prepare and support General Shareholders’ Meetings, including:
- distribution of notices and voting materials
- organization of voting procedures
- vote counting
- preparation of meeting minutes and corporate documentation
- Coordinate dividend distribution processes together with registrars and banking partners.
- Support disclosure procedures and corporate reporting requirements.
Shareholder Support
- Handle shareholder inquiries related to:
- dividends
- personal data updates
- share ownership questions
- registration and operational requests
- Coordinate share transfer procedures, including:
- inheritance
- gifting
- purchase and sale of small share packages
- Prepare responses to requests from governmental authorities and regulators.
Reporting & Communication
- Prepare annual reports, presentations, and shareholder materials.
- Organize meetings and communication with shareholders and stakeholders.
- Collect and structure feedback related to corporate actions and initiatives.
Coordination & Administration
- Work closely with legal, finance, and compliance teams.
- Ensure accuracy of corporate documentation and shareholder records.
- Support internal corporate governance processes.
Requirements
- 3+ years of experience in corporate governance, shareholder relations, legal operations, investor relations support, or corporate administration.
- Understanding of corporate governance procedures and shareholder registry management.
- Experience coordinating documentation flows and administrative processes.
- Strong attention to detail and structured working approach.
- Ability to communicate professionally with shareholders, lawyers, banks, and external partners.
- Experience working with confidential information.
- English level B2/C1.
Nice to Have**
- Experience working with public companies or companies with a large shareholder base.
- Experience supporting dividend distribution and shareholder meetings.
- Experience in fintech, financial services, investment, or crypto companies.
- Legal or corporate governance background.
Benefits
- Professional growth: support for courses, conferences, and English learning (up to 100% coverage).
- Work-life fit: remote or hybrid format with flexible hours across international teams.
- Paid leave: up to 20 vacation days + 8 company holidays + 5 personal days per year
- Recognition programs: structured performance reviews and team awards.
- Team culture: retreats in international locations (for example, company apartments in Cyprus).