Legal Secretary

Role Overview

• Performing a variety of duties by providing administrative and secretarial assistance to bar counsels
• Maintains and monitors disciplinary files in the case management system
• Types and finalizes drafted pleadings and correspondence
• Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page
• Answers telephone and makes case notes in the case management system regarding call
• Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system
• Prepares bar counsel weekly expense report in Excel
• Updates Supreme Court Board, updates referee logs in Word, changes toner in equipment, adds paper to equipment, prepares closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel.

Requirements

• High School Diploma (or its equivalency)
• Five (5) years of progressively responsible secretarial experience
• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices
• Use of computers, printers, facsimile machines, copiers, and scanners
• MS Office (Outlook, Word and Excel)
• Use of databases
• Basic arithmetic

Benefits

• Excellent benefits package including employer paid pension contribution
• Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)