Executive Assistant – Legal, Finance

Role Overview

• Own calendar management across multiple Legal and Finance executives, with strong sensitivity to confidentiality and deal timing
• Manage inboxes for at least two executives — triaging incoming communications, drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention
• Coordinate legal and finance workstreams including document management, signature logistics, and matter tracking across active transactions
• Support execution of financing rounds, M&A-adjacent work, and regulatory processes — handling sensitive materials with complete discretion
• Act as a coordination hub across Legal, Finance, GTM, and external counsel or advisors to ensure alignment and follow-through
• Draft, organize, and manage correspondence on behalf of executives including communications with external counsel, investors, and counterparties
• Track deadlines, deliverables, and commitments across active legal matters and financial planning cycles
• Support planning and execution of legal team events, finance leadership offsites, and cross-functional working sessions
• Manage budgets and vendor relationships on behalf of Legal and Finance leadership
• Identify opportunities to streamline legal and finance administrative workflows using AI, automation, and lightweight tooling
• Handle sensitive business, personnel, and financial information with the highest standard of confidentiality

Requirements

• 3+ years of experience supporting senior executives, ideally in Legal, Finance, Investment Banking, Private Equity, or another high-confidentiality environment
• Proven experience managing executive inboxes — you know how to triage, prioritize, draft, and keep a busy exec's communications under control
• Proven ability to handle sensitive legal and financial materials with complete discretion
• Strong organizational instincts and attention to detail — you catch what others miss and nothing falls through the cracks
• Sound judgment about when to act independently and when to escalate
• Clear, precise written and verbal communication skills — you understand that word choice matters in legal and financial contexts
• High EQ and the ability to build trust quickly with executives who value reliability over personality
• Comfort managing multiple high-priority workstreams simultaneously without losing quality
• Strong proficiency with Google Workspace, DocuSign or equivalent, and modern collaboration tools like Slack
• Demonstrated use of AI or automation to streamline administrative work and increase leverage

Benefits

• Flexible PTO
• Unlimited AI token usage
• Centralized home-office equipment ordering
• Health and wellness stipend
• Budget for intra-office travel
• Weekly coffee stipend
• 100% medical, dental & vision insurance coverage for you, with partial coverage for dependents
• One Medical annual membership
• 401(k), including employer match on contributions made while employed by Ramp
• Fertility HRA (up to $10,000 per year)
• Parental leave: up to 16 weeks (80 days) at 100% pay
• Pet insurance
• In-office perks: lunch, snacks, drinks, and more
• Relocation support to NYC or SF (as needed)