Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
May include large meetings or events with senior leaders, brokers, and clients
Supports local community and civic affairs events, assisting with event planning, management, and break down
Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight
Order all office supplies and promotional items and maintain the budget for management monthly and year-end
Assists with printing requests, including printing, binding, and shipping materials
May support segment-level administrative services projects in partnership with other local offices
Communicates professionally and collaborates with internal matrix partners, brokers, and clients
Backup other administrative professionals when needed
Performs additional responsibilities as assigned

Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred
Previous experience with office or facility management preferred
Strong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred
Health insurance background with general understanding of the overall sales process and knowledge of Salesforce.com
Strong written & verbal communication skills
Strong problem-solving and analytical skills
Detail oriented with exceptional follow-up skills
Ability to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
Strong organizational skills with the ability to work both independently and in a team environment
Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.
Budgeting or accounting experience preferred
Project management experience preferred

Senior Administrative Assistant

Key skills