Job Title: Document Control Specialist III
Location: Decatur, IL (Remote)
JD:
Description:
3 must-have skills: auto desk vault experience, sharepoint, Microsoft office products
Nice-to-have skills: Local to Decatur, experience in a supportive role (ideally engineers and design teams), Associate's degree.
Arrangements: preference would be hybrid M, T, W onsite and WFH Th, F. This role can be remote, but local preference.
Extend/Convert: Extension is likely assuming the work is good. Conversion is also possible if the headcount is available.
Interview process: Teams call 1 round with HM and her admin.
Store, manage and track company documents. Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule. A large part of the job is to control the retrieval of documents. Document control specialists receive and process. Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated, document control specialists create new templates. Sometimes they help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. Periodically, document control specialists might be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. Assist with file migrations and audits, and perform administrative tasks as needed. 5-7 years of experience.
