JOB SUMMARY
The Grants and Contracts Accounting Director directs, manages, and leads the post-award fiscal administration of all grant awards for the College by ensuring compliance with Institution's financial policies, procedures, applicable federal regulations, and donor stipulations, including 2 CFR 200 Uniform Guidance and State of Texas Uniform Grant Management Standards.
This position directs the daily operation of Grants Accounting and provides guidance to management on proposals, billing, reporting, administration, and provides input to integrate state and federal principles and practices into college policy.
ESSENTIAL FUNCTIONS
Assist in developing strategic initiatives relative to grants and contracts providing direction to college leadership on contract and grants negotiations, proposals, billings, budgets, accounting, and reporting.
Develop, implement, and maintain procedures and processes for the accounting grants and contracts department.
Responsible for the computation, preparation, submission, and securing of HCC’s Facilities and Administrative (F&A) Rates as defined in Code of Federal Regulation (CFR) Title 2 Part 200.
420, which is the mechanism used to reimburse the College for infrastructure support costs associated with grants and contracts.
Lead all audits and program reviews relating to grants by various federal and state entities and funding agencies.
Responsible for preparing annual Schedule of Expenditures of Federal and State Awards for audit as required by the U.S.
Office of Management and Budget’s OMB Compliance Supplement and The State of Texas Single Audit Circular.
Stay abreast of regulatory guidelines and laws.
Interpret federal, state, and local grants ensuring institutional compliance.
Responsible for preparation of the annual Restricted Fund budget for presentation to the Board of Trustees.
Also responsible for the design and observance of proper department office procedures that monitor and enhance internal controls to provide reasonable assurance that operations are effective and efficient, assets are safe-guarded, and financial information is reliable and compliant with applicable laws and regulations, Oversee the post-award fiscal administration of all grants and contracts awarded to the College.
Directs the accounting activities of accountants and staff within the Grants Accounting Department.
Determine appropriateness of financial restricted fund transactions and their compliance with Uniform Guidance, state regulations, agency rules, and College policies and procedures.
Review allowable costs including, but not limited to approval of purchase requisitions, invoice payments, travel requests, P-Card transactions, payroll distributions, stipends, and tuition benefits.
Monitor sub-recipient compliance and risk assessments; federal, state, and other required reporting for grant programs; and invoicing, effort reporting, cost sharing, cost transfers, financial reporting, and closeouts for individual grant projects.
Work closely with grant managers, faculty, administrators, and departments to ensure grant funds are properly set up and maintained and funds are used appropriately.
Ensure that individuals are aware of and comply with donor restrictions, processes, and policies involving funds under their management.
Approve all grant related budgets, journal entries, requisitions, budget adjustments, cost transfers, cost sharing, G-Code requests, adjustments to accounts receivable, travel requests, and Concur transactions.
Approve grant and contract invoicing.
Monitor receivables and amounts due from agencies.
Approve direct cash draws from G5, ASAP, NSF Research.
gov, TWC CEDAR and THECB portal.
Interact with governmental agencies (e.
g.
, federal, state) and work collegially and respectfully with faculty, staff, and funding agencies.
Apply understanding of federal and state rules, regulations, policies, and procedures.
Interpret policies and funding agency regulations for others.
Manage multiple types of award mechanisms including grants, sub-awards, and cooperative agreements.
Stay abreast of new and/or revised regulations and communicate college-wide notifications of new and revised regulations.
Responsible for the timely and accurate submission of reports to federal and state agencies and provide monthly restricted fund status reports to HCC management.
Participate in the month-end and year-end closing of the general ledger.
Prepare Single Audit Schedule of Expenditures and accompanying notes for federal and state grants.
Work directly with auditors and provide documentation, support, and responses for the Single Audit.
Ensures compliance with regulatory audits/inspections and/or internal reviews.
Develop and recommend corrective action plans to address deficiencies identified.
May serve as liaison to audit team(s) during on-site visits.
Develop and maintain policies, procedures, and business processes for establishing internal controls to ensure the accuracy and integrity of financial data and/or systems that support grant accounting.
Develop HCC indirect cost recovery (F&A) proposal.
Negotiate IDC rate with DHHS and seek agency and HCC Chancellor approval.
Prepare the annual restricted budget and budget variance analysis for submission and approval by Board of Trustees (BOT).
QUALIFICATIONS
Education & Experience
Licensing & Certification
Special Skills
Competencies
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
