Commercial Project Controls & Coordination Manager

SunStrong Management is an independent asset management and servicing platform specializing in residential and commercial solar energy portfolios, providing operations, maintenance, billing, support, asset performance management, and investor reporting. The Commercial Project Controls & Coordination Manager will own schedule, cost, change, contract, risk, and project information integrity across renewable energy projects while coordinating registers, document control, reporting cadence, and data standards.

Responsibilities:

• Establish and maintain the integrated project schedule baseline; control all baseline changes through a documented change process
• Review EPC-submitted schedules for logic integrity — open ends, constraints, negative float, excessive lags, and critical path credibility. A schedule accepted without interrogation is a schedule written for the contractor
• Maintain the portfolio milestone and gate forecast; identify projected slip against COD, lender, tax equity, and host commitments early enough that it is a decision rather than an emergency
• Perform schedule variance and trend analysis; distinguish recoverable slip from structural slip and state which is which
• Verify that three-week lookaheads reconcile to the master schedule rather than describing a parallel reality
• Own the project cost baseline, commitment tracking, actual cost capture, and cost-to-complete forecasting
• Maintain earned value methodology across the portfolio; report SPI, CPI, and forecast at completion with a stated basis
• Review EPC payment applications against verified physical progress, milestone achievement, and retainage terms before release
• Maintain the retainage and punchlist hold register, including SSM independent cost estimates supporting Category B and C holds
• Support capital forecasting and cash flow projection with Finance and Asset Management
• Own the change order log from request through disposition, with schedule and cost impact independently assessed rather than accepted as submitted
• Analyze each change against the contracted scope to determine whether it is genuine added scope, a scope gap the EPC should have caught, or a contractor estimating error
• Track cumulative change against delegated authority thresholds and flag approaching limits before they are exceeded
• Maintain change trend analysis by contractor as a direct input to the EPC performance scorecard
• Abstract every EPC agreement into the standard term register within fifteen business days of intake — completion definitions, performance guarantees, testing methodology, liquidated damages, retainage, warranty, notice requirements, and change authority
• Identify and log Baseline Exposures where the contract as written falls short of the SSM acceptance standard; assign owners and track mitigation
• Maintain the warranty register with expiration tracking and claim window alerting. A claim window that closes unnoticed is a direct loss and is treated as one
• Maintain the delivery risk register with quantified exposure and mitigation status
• Own the punchlist register system — structure, field standards, data integrity, aging reporting, and completeness of closure evidence across all projects
• Maintain register hygiene: no orphaned IDs, no renumbering, no items closed without a verifier and an evidence reference
• Drive aging follow-up across punchlist, RFI, submittal, and nonconformance logs; escalate items breaching aging thresholds rather than reporting them indefinitely
• Own the project document vault — filing standard, naming convention, version control, access control
• Maintain the equipment register — serial numbers, network addresses, warranty start dates — as construction data lands
• Produce the monthly owner project review package and the weekly gate and variance reporting
• Coordinate the weekly internal delivery standup and the monthly owner project review — agenda, materials, actions, and action closure
• Track action items from all delivery forums to closure with named owners and dates
• Support lender, tax equity, and host milestone certification with defensible documentation
• Define and enforce data standards — naming conventions, site codes, equipment tags, WBS structure — so that delivery data reconciles to operations data after turnover rather than requiring a manual crosswalk
• Build and maintain reporting tooling and dashboards that surface exceptions rather than requiring the reader to hunt for them
• Automate recurring coordination tasks. Every hour automated is an hour returned to analysis
• Build durable tooling within the constraints of the actual environment, including SharePoint limitations, rather than solutions that depend on software SSM does not have

Requirements:

• Five or more years in project controls, cost engineering, or scheduling within construction, energy, or infrastructure
• Demonstrated ownership of schedule baselines and earned value reporting on capital projects
• Working command of EPC contract commercial terms and their controls implications — milestone payment, retainage, liquidated damages, and change authority
• Advanced Excel; scheduling software proficiency (Primavera P6 or MS Project)
• Demonstrated ability to report an unfavorable variance accurately to the person whose project it is
• Willingness to perform coordination and document control work personally at current scale. This role builds the function before it supervises one
• Bachelor's degree in engineering, construction management, finance, or a related field, or equivalent demonstrated experience
• Solar PV or BESS construction controls experience
• AACE International certification — PSP, CCP, or EVP
• Power BI, SQL, Power Automate, or Python for reporting automation
• Experience building durable tooling inside SharePoint-constrained environments
• Experience standing up a controls function rather than inheriting one