Project Manager Job Details | Actylis

Actylis is a global solutions provider specializing in the sourcing and manufacturing of critical ingredients and raw materials. The Project Manager plans, coordinates, executes, monitors, and closes cross-functional projects across business, operational, quality, regulatory, supply chain, and commercial functions. The role manages project governance, timelines, risks, stakeholder communication, compliance, and delivery across multiple concurrent initiatives.

Responsibilities:

• Leading the planning and execution of multiple Business Unit projects from initiation through completion in conjunction with commercial team, internal stakeholders and customers
• Defining project scope, objectives, deliverables, milestones, success criteria, assumptions, dependencies, and constraints in collaboration with stakeholders
• Developing and maintaining project plans, schedules, action logs, risk registers, communication plans, and other required project documentation
• Establishing appropriate project governance, meeting cadence, decision-making processes, and escalation pathways
• Monitoring project progress against timelines, budgets, resources, and deliverables; proactively identify variances and recommend corrective actions
• Ensuring project activities are aligned with business priorities, quality expectations, and applicable internal policies and procedures
• Preparing and presenting clear project status reports, dashboards, summaries, and leadership updates
• Communicating project status, risks, issues, decisions, and next steps to stakeholders at appropriate levels of detail
• Tracking project performance indicators and lessons learned to support continuous improvement
• Contributing to the development and standardization of project management tools, templates, and ways of working within the business unit
• Coordinating cross-functional teams across areas such as Operations, Quality, Regulatory, Supply Chain, Commercial, Finance, IT, Manufacturing, and external partners as applicable
• Facilitating project meetings, preparing agendas, capturing decisions and actions, and ensuring timely follow-up with customers and internally
• Serving as a central point of contact for project-related questions, updates, risks, and escalations
• Supporting stakeholder alignment by translating business needs into clear workstreams, responsibilities, timelines, and deliverables
• Identifying resource needs and constraints and working with functional leaders to support appropriate prioritization and workload planning
• Promoting collaboration, accountability, and timely decision-making across project teams
• Identifying, assessing, documenting, and monitoring project risks, issues, dependencies, and change requests
• Developing mitigation plans and contingency actions in partnership with project stakeholders
• Escalating critical risks, delays, resource conflicts, and decisions to leadership in a timely manner
• Ensuring project documentation and execution practices support traceability, audit readiness, and expectations for regulated pharmaceutical environments
• Support quality, regulatory, and compliance considerations throughout the project lifecycle, as applicable

Requirements:

• Minimum of 3-5 years of progressive project management or related experience, preferably within the pharmaceutical, life sciences, specialty chemicals, and/or regulated manufacturing sector
• Demonstrated experience managing multiple projects or workstreams simultaneously from initiation through closure
• Working knowledge of project management methodologies, governance practices, risk management, issue management, change control, and stakeholder communication
• Experience working with cross-functional teams and influencing stakeholders without direct authority
• Ability to develop and maintain project plans, timelines, budgets, status reports, action logs, and risk registers
• Understanding of Pharma regulated business environments and the importance of documentation, compliance, quality, and audit readiness
• Strong analytical, organizational, problem-solving, and decision-making skills
• Excellent interpersonal, verbal, and written communication skills, including the ability to communicate effectively with technical and non-technical audiences
• Proficiency with Microsoft Office applications and project management tools such as Microsoft Project, Smartsheet, Teams, SharePoint, or equivalent systems
• Experience developing project management tools, templates, dashboards, and reporting routines
• Ability to work in a fast-changing environment with international and cross-functional stakeholders
• Strong facilitation, negotiation, conflict-resolution, and change management skills
• Highly detail-oriented and organized, able to work independently and collaboratively with a positive, solution-oriented approach
• The employee must occasionally lift and/or move up to 15 pounds
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
• PMP certification, PMI certification, or formal project management training is preferred
• Chemistry-related experience supporting pharmaceutical products, development activities, technical assessments, and cross-functional project execution is preferred
• Experience supporting pharmaceutical, GMP, GDP, quality, regulatory, validation, technology transfer, manufacturing, supply chain, or commercial projects is preferred