Senior Project Manager - Events

Motive provides an AI-powered platform that helps organizations manage the safety, operations, and finances of physical operations. The Senior Events Project Manager will lead the planning and execution of field marketing events, trade shows, and experiential initiatives while coordinating stakeholders, vendors, budgets, timelines, and event logistics.

Responsibilities:

• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time

Requirements:

• 4+ years of experience working in an event specialist or event project manager role at a B2B company
• Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiences
• Bachelor's degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experience
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems
• Foundational understanding of event timelines, run-of-shows, and general project management functions
• Takes ownership of the production, logistics, and execution of event strategies defined by project drivers
• Works within team OKRs and event budgets, influencing outcomes through high-quality project management and collaboration
• Understands attendee needs and applies that understanding to event execution and the overall event experience
• Communicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event
• Proactively identifies operational inefficiencies or on-site execution risks and drives solutions to completion
• Experience in event project management, field marketing, experiential marketing, or a similar cross-functional role
• Experience managing multiple events simultaneously in a fast-paced environment with competing priorities and evolving requirements
• Strong working knowledge of project management tools including Asana, Google Workspace, and spreadsheet-based tracking and reporting
• Demonstrated ability to coordinate cross-functional stakeholders, manage third-party vendors, maintain accountability, and keep projects moving through ambiguity
• The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus)