Events - Senior Project Manager

Motive provides a platform that helps organizations manage physical operations, including safety, operations, finance, drivers, vehicles, and fleet-related spending. The Senior Events Project Manager will manage high-impact event initiatives across field marketing events, trade shows, and experiential programs, coordinating stakeholders, vendors, logistics, budgets, timelines, and on-site execution.

Responsibilities:

• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time

Requirements:

• 4+ years of experience working in an event specialist or event project manager role at a B2B company
• Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiences
• Bachelor's degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experience
• Foundational understanding of event timelines, run-of-shows, and general project management functions
• Takes ownership of the production, logistics, and execution of event strategies defined by project drivers
• Works within team OKRs and event budgets, influencing outcomes through high-quality project management and collaboration
• Understands attendee needs and applies that understanding to event execution and the overall event experience
• Communicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event
• Proactively identifies operational inefficiencies or on-site execution risks and drives solutions to completion
• Experience in event project management, field marketing, experiential marketing, or a similar cross-functional role
• Experience managing multiple events simultaneously in a fast-paced environment with competing priorities and evolving requirements
• Strong working knowledge of project management tools including Asana, Google Workspace, and spreadsheet-based tracking and reporting
• Demonstrated ability to coordinate cross-functional stakeholders, manage third-party vendors, maintain accountability, and keep projects moving through ambiguity
• The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus).