Travel Program Project Manager

PT Solutions Physical Therapy is dedicated to expanding access to quality care and is seeking a Travel Program Project Manager. This role is responsible for the operational management of the internal travel program, ensuring alignment between staffing needs and recruitment strategies while managing vendor relationships.

Responsibilities:

• Reviews and evaluates internal travel staffing requests in partnership with operational and financial leadership to ensure alignment with business needs and budget expectations
• Coordinates internal traveler placements in partnership with operational leadership teams, ensuring timely fulfillment of approved staffing requests
• Maintains a centralized system of record for all internal travel therapists, including availability, assignments, and historical placement data
• Communicates approval/denial decisions to operational leaders and ensures clarity of expectations regarding coverage duration, productivity assumptions, and ramp expectations
• Facilitates assignment logistics including start dates, end dates, onboarding timelines, and transition planning
• Facilitates structured introductions between hiring managers and internal travelers to align on assignment expectations, goals, and considerations specific to location
• Oversees onboarding coordination for internal travel therapists, including offer letter processing, compliance tracking, and specific system needs
• Coordinates with HR and Payroll to administer traveler compensation, including living expenses, relocation reimbursement, and expense approvals
• Coordinates with onboarding and operations to communicate onboarding timeline and schedule
• Conducts recurring operational reviews with leadership teams to assess traveler utilization, open staffing needs, and assignment effectiveness
• Tracks internal traveler utilization trends and provides reporting to support workforce planning decisions
• Partners with operational leadership and finance to refine placement criteria, approval thresholds, and prioritization framework
• Manages relationships with external travel staffing vendors to supplement internal travel capacity
• Oversees vendor performance, including responsiveness, fill rates, and traveler quality
• Leads rate negotiations and ensures vendor agreements align with practice financial needs
• Supports contract management and ongoing vendor accountability on traveler performance and upholding agreed upon terms
• Partners with Operations, Finance, and Talent Acquisition to align internal travel deployment with staffing needs and growth strategy
• Serves as the central coordination point between stakeholders to ensure efficient execution of internal travel staffing decisions

Requirements:

• High School Diploma or GED required
• Efficient in Microsoft applications
• 4 year college degree preferred