The University of Iowa Health Care Supply Chain Department is seeking a Supply Chain Coordinator. This position oversees the hospital procurement process. Identify supply management opportunities and facilitate savings implementation. Establish and maintain a relationship with vendors and end users to mediate and assure best product identification, selection, and cost containment. Responsibilities include contract management/analysis, price negotiation and product selection, provide value analysis and ongoing metrics to end users, research product and prepare product/equipment specifications, inventory management and other duties as assigned
1. Procure and deliver goods and services: Coordinate the day-to-day operation of a retail or non-retail operation and/or may assist college/divisions, departments and units in evaluation, negotiation and procurement of goods and services. Responsibilities may include sales, controllable expenses, cash management, and merchandising, identification of supply options, inventory control, loss prevention and store appearance. Make recommendations on what and where to buy products and/or service.
· Evaluate, facilitate review, and process requisitions for all Med/Surg Healthcare commodities.
· Provide technical and product expertise.
· Develop strong customer-based relationships that include spending time in clinical areas to observe how products are utilized in order to facilitate best value at the best price for clinicians.
2. Research Products, Prepare Product/ Equipment Specifications, and Contract Management: Perform product research and utilization analysis. Prepare product or equipment specifications. Make recommendations and procure products or services and prepare product or equipment specifications. Assist with the implementation of policies. Monitor contracts. Support product negotiations, contract pricing, and terms and conditions within established guidelines on behalf of unit, dept. and/or organization.
· Participate in teams to implement new processes.
· Analyze hospital department spending and suggest potential contract opportunities.
· Review purchases by commodity looking for opportunity of campus wide contracts.
· Use all available product/company data sources to provide value suggestions to end users and effectively guide negotiations.
· Adhere to the conflict-of-interest policies.
3. Inventory Management and Marketing: Oversee inventory controls; determine reorder amounts. Manage merchandise assortment and new production information. Analyze sales trends and make recommendations to optimize sales utilizing merchandising strategies.
· Manage new product information. Analyze trends and make recommendations.
· Ability to communicate professionally, proficiently, clearly and influentially, verbally and in writing with customers.
4. Vendor and Customer Relations: Interact with vendors/suppliers to determine product selection and negotiate terms of the purchase. Resolve customer concerns.
· Analyze vendor performance.
· Facilitate competitive contract negotiation and resolve disputes.
· Enable vendor/end user interactions and follow up.
5. Maintain excellent customer service with departmental customers and vendors
· Data Management or Data Systems Development: Assess and enhance production software support for inventory management.
· Understand and utilize Excel to analyze/report data.
· Use PeopleSoft to run queries, to create individual queries as requested and to review spending by commodity.
· Collect data using system queries to find the like items to build new contracts or new pricing agreements.
· Utilize multi-department data to suggest opportunity for standardization.
6. Fiscal Responsibility: Determine inventory investments; administer the budget, recommend operational policies and procedures. May assist in budget development and provide projects and recommendations.
· Analyze data at the department/and or organizational level identifying supply utilization/management opportunities and facilitating savings implementation.
7. Leadership/Supervision: May provide functional and/or administrative supervision of staff. Provide direction, assignments, feedback, coaching and counseling to ensure outcomes are achieved.
· Consult and partner with hospital customers to discuss, evaluate and plan for current and future supply needs.
· Provide training to hospital supply end users on procurement process.
Education Requirements
· A Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience is required.
Experience Requirements
· 1-3 years related supply chain experience.
· Excellent written and verbal communication skills.
· Excellent interpersonal skills creating working relationships with team members, vendors and end-users.
· Proficient in MS Office Suite. An Excel test will be distributed to applicants prior to an interview. A PowerPoint presentation will be required at the time of interview.
Desired Qualifications
· Some knowledge of university policies, procedures and regulations.
· Knowledge of supply chain management and operational improvement in a hospital setting.
· Experience evaluating and recommending products for contract information, pricing, usage, substitutes, etc.
· Utilize Enterprise Resource Planning (ERP) software: PeopleSoft, EPIC, SPM or Tableau.
In order to be considered, applicants must upload a resume. Job openings are posted for a minimum of 7 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Additional questions, please reach out to Jonathan Wiley at jonathan-wiley@uiowa.edu
