Human Resource Assistant

General Summary

 

Support department members.  Perform specific duties according to pre-established procedures.

 

Principle Duties & Responsibilities:

• Answer multiple phone lines
• Direct incoming calls
• Greet visitors courteously
• Coordinate reservations of public relations halls and conference rooms
• Log in absentee calls
• Maintain welcome board
• Accept special deliveries
• Update internal phone list
• Assist in the development and implementation of objectives, policies, and procedures for HR Dept 
• Create and maintain all team member files
• Assist with recognition programs
• Assist with IS computer tracking
• All filing
• Daily maintenance of 401k and Health Committee board
• Daily maintenance of communication boards
• Perform any needed reference checks
• Participate in Company activities
• Assist team members with questions
• Complete employment verifications
• Dispense, track, and code vouchers for steel toe shoes and safety eyewear
• Code and track Adult Enrichment
• Ordering and selling shirts from the HR closet
• Manage with the switchboard
• Maintaining 5s in the HR closet and HR office
• Take messages for entire department if HR is unavailable to see a team member
• Making postings for upcoming meetings and events
• Perform other duties as assigned in order to ensure achievement of section, department, or company plan

 

Skills & Abilities Required:

• Effective written and verbal communication skills for both internal and external contacts
• Proper interpersonal skills and telephone etiquette
• Ability to manage and prioritize multiple tasks
• Capable of educating and answering member questions
• Ability to write concise memos, policies, correspondence
• Strong organization skills
• Ability to understand spreadsheets
• Knowledge of company structure and personnel for routing calls
• Basic computer skills

 

 Minimum Level of Preparation and Training:

• High School diploma or equivalent is required
• Related work experience is preferred

Qualifications

Diversity Statement

AISIN is committed to workforce diversity, creating equity and advancing a culture of inclusion in which every team member is treated fairly and with respect. Our inclusive work environment brings together a variety of backgrounds, skills, education and perspectives. Attracting and retaining a diverse and inclusive workforce requires that everyone have an equal opportunity to participate, contribute, and advance.