Business Administration Manager - Michels Preconstruction Services, Inc.

The Michels Preconstruction Services, Inc. team plays a critical role in the development of large, complex energy, infrastructure, marine and transportation projects. The Preconstruction Services team consists of construction and technical professionals working with one another and with customers to develop creative solutions for turning construction ideas into reliable outcomes. Like our field construction teams, our Preconstruction Services team takes into consideration the safety, social and environmental responsibility, and the health and wellbeing of our people and the communities in which we work. We strive to make a difference in positive, respectful, and responsible ways. Our work improves lives. 

A Business Administration Manager is responsible for leading, coordinating and overseeing administrative activities of Michels Preconstruction, Inc., while simultaneously assisting the Management team. This position must lead initiatives, drive changes and support on-going improvement across the divisions. It is essential for the individual to enhance customer service initiatives and provide leadership and structure while maintaining a high level of organization, professionalism and confidentiality. Critical for success are the abilities to shift activities among multiple priorities and meet critical deadlines.

Key Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Answer, screen, and forward incoming phone calls, while providing basic information when needed. Take and deliver accurate messages.
• Write, proofread and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Facilitate invoice billing: internal invoices and tracking/management of payment status
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
• Work with corporate and divisional support on a variety of clerical related tasks.
• Assist management with development and assembly of presentation materials.
• Other duties as assigned.

 Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• Associate’s Degree and or 5+ years of related administrative experience as an administrative assistant or in a similar support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• Experience within the Michels Family of Companies
• High school diploma or equivalent required; an associate’s or bachelor’s degree in a related field is a plus.