Buyer 2 (Procurement and Supply Specialist 2)

Location: CCS District Office Spokane

Department: District Purchasing Office

Salary Range: $4,108 - $5,506

Starting salary for this position is: $4,108 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 07/20/2026 The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Buyer 2 (Procurement and Supply Specialist 2)

JOB SUMMARY

Under general supervision of the Procurement Manager, performs procurement activities supporting multiple Spokane Colleges departments in compliance with State of Washington regulations and institutional policies and procedures. Responsibilities include sourcing goods and services, managing the procurement process, issuing and evaluating bids, and resolving purchasing issues.

DUTIES AND RESPONSIBILITIES

• Procure goods and services within delegated authority, ensuring compliance with state law and college policies. *
• Assist in developing bid specifications, issuing bid requests, and awarding contracts and purchase orders. *
• Manage the full procurement cycle from purchase requisition to receipt of goods/services, including determining and recommending the most appropriate procurement method (e.g., purchase card, purchase order, contract, etc.) *
• Resolve discrepancies involving purchase orders, invoices, shipments, and freight charges. *
• Conduct market research and work with suppliers to promote competition, diversity, quality and cost savings. *
• Coordinate payments with Accounts Payable using vouchers, purchase cards, and system processes. *
• Support staff in preparing accurate purchase requests and understanding procurement requirements and regulations. *
• Process Purchase Requisitions (PRs) into Purchase Orders (POs), distribute to vendors and resolve order discrepancies. *
• Research and resolve issues throughout the procurement process. *
• Maintain procurement records, databases, and files. *
• Model professional decorum and mutual respect in all personal interactions. *
• Ensure compliance with all district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Coordinate with Accounts Payable and other Business Office departments to promote effective vendor relations, address inquiries or discrepancies, and facilitate prompt and accurate vendor payments.
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned.

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Resourceful
• Action Oriented
• Plans & Aligns
• Financial Acumen
• Collaborates
• Instills Trust
• Customer Focus
• Optimizes Work Processes

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Associate degree in Business Administration or related field AND two years of full-time purchasing experience., or an equivalent combination of education and experience.
• Ability to complete Department of Enterprise Services (DES) procurement and contract training within 60 days of hire.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
• Ability to work independently with minimal supervision.
• Effective written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Working knowledge of accounts payable and receiving processes.
• Experience using an integrated ERP system.
• Ability to work effectively in a fast paced, semi-open office environment with frequent interruptions.

DESIRED QUALIFICATIONS

• Professional purchasing certification as an Accredited Purchasing Practitioner (APP), Certified Purchasing Manager (CPM), Certified Professional Public Buyer, (CPPB) or Certified Public Purchasing Officer (CPPO) or equivalent professional purchasing designation.
• Knowledge of current Washington State procurement laws and regulations.
• Procurement experience in higher education or a government environment.
• Familiarity with DES regulations and oversight of state agency and higher education procurement.
• Proficient with Microsoft Office.
• Experience interpreting policies and assisting customers with procurement processes.
• Experience with PeopleSoft ERP systems.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.
• Work is sedentary in nature.
• Frequent use of computers and exposure to terminal screens.
• Visual focus and strain.
• Work in a semi-open office setting with frequent interruptions and background noise.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12 months, 40 hours a week).
• This position is overtime eligible.
• 6-month probationary period.
• A criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References – the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu. 

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, or use of a trained guide dog or service animal. Spokane Colleges complies with applicable federal and state civil rights laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act, and Washington state nondiscrimination laws.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / ccs.titleix@ccs.spokane.edu.