Finance Executive - Philippines

Job Summary

The Assistant Credit Controller provides direct support to the Credit Controller across all Group entities and international operations. The role is primarily responsible for timely and accurate invoicing, credit note processing, collections, revenue recognition, and deferred revenue management, while maintaining strong internal controls and compliance. Bank reconciliations are performed on an ad-hoc basis as required.

In addition to operational responsibilities, the role is expected to leverage digital tools, automation, and data analytics to improve finance processes, enhance reporting, and drive operational efficiency.

Key Responsibilities

Accounts Receivable & Billing

• Perform timely and accurate billing for Singapore customers, including corporate clients.
• Generate invoices for international students, University Alliance (UA) partners, and ATP students, including instalment-based billing.
• Verify the validity and compliance of UA contracts prior to invoicing.
• Collaborate with internal stakeholders to ensure billing accuracy and completeness.

Collections & Credit Control

• Monitor and manage the Group's accounts receivable to ensure timely collections.
• Prepare weekly Accounts Receivable Aging reports and work closely with the International Sales team to review overdue accounts and develop collection strategies.
• Follow up with customers and stakeholders to resolve outstanding receivables and minimise bad debts.
• Update collections received and prepare periodic ATP collection reports.

Credit Notes & Revenue Management

• Issue Credit Notes (CN) accurately for customer adjustments and student withdrawals.
• Ensure all Credit Notes are properly recorded in the Accounts Receivable and Deferred Revenue records.
• Maintain accurate Deferred Revenue schedules for University Alliance (UA) and ATP programmes.
• Update the MSR module with End of Course (EOC) and test dates to facilitate accurate revenue recognition.
• Ensure deferred revenue balances are accurately maintained and recognised in accordance with applicable accounting standards.

Grant Administration (SFC & PSEA)

• Monitor and track SkillsFuture Credit (SFC) and Post-Secondary Education Account (PSEA) grant applications submitted by students, ensuring completeness and timely processing.
• Coordinate with the relevant government portals to facilitate the release and disbursement of SFC and PSEA funds to the Group’s entities.
• Apply released grant amounts accurately to the respective student AR accounts and ensure proper offset against outstanding balances.
• Reconcile SFC and PSEA grant receipts against AR records and GL postings, and follow up on any pending, rejected, or unmatched claims.

Financial Controls & Reconciliations

• Perform bank reconciliations on an ad-hoc basis as required, and investigate any unreconciled or outstanding items.
• Maintain and update AR funding records accurately.
• Work closely with relevant stakeholders to ensure funding arrangements are billed correctly.
• Reconcile Accounts Receivable balances and ensure financial records are complete, accurate, and supported by appropriate documentation.
• Ensure proper documentation and audit trails are maintained for all AR transactions.

Process Improvement & Digitalisation (Added Advantage)

• Identify opportunities to streamline and automate finance processes.
• Knowledge of Power BI, Power Query, Power Automate, and AI Agentic technologies to improve reporting and workflow efficiency is an advantage.
• Develop dashboards and automated reports to support management decision-making.
• Participate in finance transformation initiatives and continuous process improvement projects.

Stakeholder Management

• Work collaboratively with Finance, Sales, Academic Operations, and other business units to resolve billing and collection issues.
• Communicate effectively with both internal and external stakeholders regarding invoicing, collections, account reconciliation matters, and payment discrepancies.
• Escalate issues promptly while recommending practical solutions.

Requirements

Qualifications & Experience

Education

• Bachelor's Degree in Accountancy, Finance, or a related discipline.

Experience

• 3–5 years of relevant experience in Accounts Receivable, Credit Control, Billing, or Finance Operations.
• Experience managing high-volume invoicing, collections, deferred revenue, and revenue recognition across multiple countries or entities would be an advantage.
• Experience supporting billing and AR operations across international or multi-country operations would be an advantage.

Skills & Competencies

Technical Skills

• Strong understanding of Accounts Receivable, credit control, billing, deferred revenue, and revenue recognition processes.
• Advanced Microsoft Excel skills.
• Knowledge of Power BI, Power Query, and Power Automate is an advantage.
• Experience with ERP or accounting systems; Microsoft Dynamics 365 Business Central (BC365) is a plus.
• Familiarity with AI Agentic tools and intelligent workflow automation is a plus.

Core Competencies

• Highly meticulous with strong numerical accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across departments.
• Good organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Proactive, self-motivated, and committed to continuous improvement.
• Demonstrates integrity, accountability, and professionalism in handling confidential financial information.