Administrative Assistant

Description

JOB SUMMARY:

The Utah Jazz and Utah Mammoth are seeking an Administrative Assistant to support the Head of Marketing, ensuring efficient operation and handling of their day-to-day activities. This role will also support the broader marketing team. The ideal candidate is an experienced, proactive professional with exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. We are looking for someone who positively contributes to Smith Entertainment Group’s culture, demonstrates a high level of professionalism, and is a collaborative, team-first partner. This is a full-time, in-office position based in Sandy, Utah.

DUTIES & RESPONSIBILITIES:

• Manage complex calendars for the Head of Marketing, prioritizing requests, resolving scheduling conflicts, and making recommendations to ensure efficient day-to-day operations.
• Coordinate and support department meetings, trainings, and events, including scheduling, logistics, and preparation.
• Attend key meetings with the Head of Marketing to capture notes, track action items, and follow up to ensure timely completion.
• Plan and execute department events, employee experiences, and recognition initiatives that foster a positive team culture.
• Serve as a key point of contact for incoming requests to the Head of Marketing, helping manage priorities and ensure timely, appropriate responses.
• Manage department expenses and coordinate travel arrangements, accommodations, and related logistics.
• Support the broader marketing team with project management, administrative needs, and cross-functional initiatives.
• Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard.
• Protect the reputation of the company.
• Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy.
• Accept other duties, as assigned.

COMPETENCIES:

• Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Interpersonal Savvy - Relates openly and comfortably with diverse groups of people.
• Organizational Savvy - Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.
• Decision Quality - Makes good and timely decisions that keep the organization moving forward.
• Manages Complexity - Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Action-Oriented - Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration or a related field preferred.
• 3+ years of experience as an executive assistant, administrative assistant, office manager, or in a similar administrative role.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.
• Ability to handle confidential information with a high degree of professionalism, discretion, and sound judgment.
• Strong interpersonal and relationship-building skills, with the ability to communicate effectively and collaborate with employees at all levels of the organization.
• Proactive, adaptable, and resourceful, with strong decision-making skills and the ability to respond with appropriate urgency to changing priorities and business needs.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace and the ability to quickly learn company-specific systems, tools, and processes.
• High degree of professionalism in dealing with diverse groups of people.
• Availability outside of normal business hours.
• Ability to work in-office.

PHYSICAL DEMANDS:

• This person must be able to communicate and express themselves both written and verbally.
• This person must be able to observe, inspect, estimate, and assess.
• This person must be able to sit, stand, bend, walk, and climb stairs for long periods of time.
• This person must be able to lift 20 lbs.

The Smith Entertainment Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and SEG reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.