Coordinator of State and Federal Data Systems

Coordinator of State & Federal Data Systems

Division:

Office of the Deputy Superintendent, Accountability, Student Achievement, and School Improvement

Reports To:

Director, State and Federal Reporting

Evaluation Tool:

HCSAPE

Salary Schedule: 

 C2 (Doctorate), C2-1 (Specialist), C2-2 (Master’s)

Revision Date:

6/2026

FLSA Status:

Exempt

Essential Duties and Responsibilities:                                                                                   

Data Reporting & Compliance:

• Support the Director in ensuring accurate and timely submission of all required state and federal reports.
• Monitor district data systems to ensure compliance with reporting requirements and regulatory guidelines.
• Coordinate data validation processes and identify potential reporting issues prior to submission deadlines.
• Collaborate with Student Information System (SIS) team to ensure data structures support required reporting processes.
• Maintain documentation of reporting processes, business rules, and data definitions.
• Develop and maintain comprehensive guidance of documentation for district and school staff regarding data collection, coding, and reporting procedures.
• Translate complex federal and state reporting requirements into clear operational procedures.
• Create job aids, procedural manuals, and reference guides for school and district personnel.
• Maintain centralized knowledge of repositories and reporting guidance resources.
• Design and deliver professional learning sessions for school and district staff related to data entry, reporting compliance, and data quality.
• Develop and maintain asynchronous training resources including videos, guides, and toolkits.
• Provide ongoing consultation and support to schools regarding reporting requirements and data accuracy.
• Collaborate with the data analytics team on the development of dashboards, reports, and analytics tools to monitor data quality, compliance, and reporting readiness.
• Analyze district data trends to identify potential issues affecting funding, accountability, or reporting compliance.
• Provide regular reports and insights to district leadership regarding reporting status and data integrity.
• Partner with research, accountability, and IT teams to improve data governance practices.

Guidance Development:

Professional Learning & Technical Assistance:

Data Analytics & Monitoring:

Systems & Process Improvement:

• Collaborate with technology and SIS teams to design and refine data systems that support efficient reporting processes.
• Identify opportunities to automate data validation and reporting workflows.
• Support continuous improvement efforts related to data collection, reporting processes, and documentation.

Collaboration & Leadership:

• Serve as a liaison between district departments, school staff, and external agencies regarding reporting requirements.
• Participate in statewide data or accountability networks and professional organizations.
• Support cross-departmental initiatives that rely on accurate student and program data.
• Provide leadership to a team of Student Information Specialists responsible for direct school support.     

Perform other duties as assigned.

Qualifications:  

• Bachelor’s degree in education, data analytics, information systems, public administration, or related field; advanced  degree preferred.

• Three (3) years of experience with K–12 data systems, student information systems, and/or accountability reporting.

• Experience with state and federal education reporting requirements.

• Experience developing training materials or professional learning.

• Experience with SQL preferred.

• Strong written communication skills for developing standard operating procedure documentation.

• Ability to lead professional learning and communicate technical topics to a broad audience.

• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.

• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.                                 

• Must be regularly, predictably, and reliably at work.                                                                                    

• Ability to be present at the physical worksite.                                                                                               

• Must perform tasks involving prolonged periods of standing, walking, and sitting.             

• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.     

• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.