Administrative Assistant
Chicago, Illinois, United States of America
Full Time
1 day ago
Key skills
CommunicationCritical Thinking
About this role
We are seeking a dynamic and highly organized Administrative Assistant to support our operations and management team in a fast-paced, multi-site environment. This role requires exceptional communication, critical thinking, and problem-solving skills to ensure smooth office and site operations. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative setting.
Pay: $38.00
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff and Management Team Members
Payroll & HR Support
- Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP).
- Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.
- Review and process vacation and sick time requests per CBA and local ordinances.
- Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.
- Assist HR with scheduling employee visits, intake complaints, and coordinate with HR Manager on complex issues.
Administrative & Office Management
- Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests.
- Manage office vendor inspections/repairs and order office/field supplies as authorized.
- Perform other duties as assigned or requested, including cleaning and upkeep of office space
- Document Control & Reporting
- Set up and maintain client and vendor files (invoices, payments, contracts).
- Draft and execute service contracts, purchase orders, and assist with A/P support.
- Track Certificates of Insurance (COI) and maintain preventative maintenance schedules.
Onboarding & Training
- Coordinate new hire orientation and training with Recruiter and Office Operations team.
- Customer Service & Communication
- Represent the company professionally and courteously at all times.
- Provide excellent service to internal teams and external partners.
- Other Duties
- Perform special projects and additional tasks as assigned.
Education: High school diploma required; bachelor’s degree preferred.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Language: Bilingual in English and Spanish strongly preferred.
Core Competencies
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Ability to multi-task and prioritize in a fast-paced environment.
- Problem-solving and analytical skills; self-starter mindset.
ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.
For more information, visit www.abm.com