Administrative Assistant

Role Overview

• Manage leadership calendars, resolve scheduling conflicts, and coordinate high-level meetings
• Prepare daily and weekly calendar briefings for Division leadership
• Coordinate Senior Leadership Team (SLT) meetings, agendas, and follow-ups
• Track and manage division-wide data calls and reporting requests
• Support document routing, updates, and SharePoint/Teams coordination
• Coordinate domestic and international travel logistics, approvals, and documentation
• Support conference tracking, planning, and attendance requests
• Prepare travel documentation, including risk assessments and supporting materials
• Maintain and track property records in PMIS
• Coordinate office space assignments and facility requests
• Manage inventory, equipment tracking, and property transfers
• Support annual inventory and property accountability requirements
• Submit and track procurement requests via CCPS
• Track division conference participation and manage submission processes
• Coordinate conference announcements and attendance workflows
• Assist with exemption memos and approval documentation

Requirements

• Associate’s degree required; Bachelor’s preferred
• 3–5 years of administrative support experience (federal preferred)
• Experience supporting senior leadership in a fast-paced environment
• Familiarity with federal systems (PMIS, CCPS, Teams, SharePoint)
• Strong organizational, problem-solving, and communication skills. Hands-on experience with federal systems, including:
• ConcurGov
• Global Travel System (GTS)
• CCPS or government purchase card systems
• UDO tracking or financial reconciliation
• Vendor Supplied Training System (VSTS)
• Strong ability to manage multiple priorities, deadlines, and urgent requests
• Ability to work independently and resolve problems without constant supervision
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must pass the pre-employment qualifications of Cherokee Federal.

Benefits

• Pay commensurate with experience.
• Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.