Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
Coordinate internal and external meetings across multiple stakeholders and time zones.
Arrange travel, accommodations, and itineraries.
Process expense reports and support other administrative tasks as needed.
Help leaders stay organized by tracking action items, deadlines, and follow-ups.
Coordinate team meetings, offsites, and other team events.
Prepare agendas, meeting materials, and notes when needed.
Assist with onboarding logistics for new team members.
Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.
Maintain documentation, team resources, and organizational systems.
Help improve administrative processes and workflows to increase efficiency.
Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
Serve as a reliable point of contact for scheduling and coordination needs.
Communicate professionally with employees, candidates, customers, and external partners.
Build strong working relationships across the organization and contribute to a positive team experience.

2–3 years of experience in an administrative, coordinator, office management, or operations role.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and adapt quickly to changing needs.
Experience with Google Workspace, Slack, Notion, or similar productivity tools.
Strong judgment and discretion when handling sensitive information.

Administrative Assistant

Key skills