Administrative Services Coordinator, Stanley Museum of Art

The University of Iowa Stanley Museum of Art is hiring an experienced Administrative Services Coordinator (100% appointment) to provide administrative support to the Museum director and staff, including clerical, office administration, and communications support and information management.

In this role, you will provide essential logistical support to ensure smooth administrative operations. Key duties include managing the Director’s calendar to prioritize their time effectively amidst competing demands, acting as the first point of contact for callers and correspondents, and facilitating communication among Museum staff, board members, and external stakeholders.

You will also:

• Manage museum meetings, including scheduling, IT setup, and taking minutes as needed.
• Maintain office files and review procedures, suggesting improvements where appropriate.
• Support the Museum’s director and department heads directly.
• Provide reception and general administrative support in the Museum office

• Liaise with vendors and the UI purchasing department to manage supplies and inventory.

   

• And more!

For a full job description, including all duties and competencies assigned, please e-mail the contact listed below.

Visit: Job Opportunities (Org 02 & 35) to see all job opening with the Office of the Provost at the University of Iowa.

About the Department: The University of Iowa Stanley Museum of Art (UI-SMA) welcomes the University of Iowa community, all Iowans, and the world to discover and enjoy extraordinary works of art, explore new ideas, and cultivate new insights into history, culture, and the act of creation. We build communities around our collections by fostering creative connections across the university, the state, and the world. Through the wise stewardship and dynamic presentation of the collections in our care, the Stanley encourages transformative encounters with works of art and contemplation of the human story.  Established in 1969, the UI-SMA is one of the leading university art collections in the country. Approximately 15,500 objects constitute collections that include paintings, sculpture, prints, drawings, photographs, ceramics, textiles, jade, and silver.

Required Qualifications:

• Bachelor’s degree in management, communications, museum studies, or related field or an equivalent combination of education and experience.
• Some experience (typically 6 months to 2 years) of office support experience, coordinating or working on a variety of complex clerical assignments related to the duties listed above.
• Knowledge of office systems and procedures.

Competencies Required:

• Demonstrates a WORKING proficiency level in the following competencies:
  • Working collaboratively as part of a team
  • Written and oral communication skills
  • Computer software applications 
• Demonstrates the ability to multi-task and work well under pressure to ensure efficient prioritization and key tasks are completed 
• Time management skills, including the ability to manage multiple and competing priorities
• Ability to organize and maintain files, records, and schedules as well as coordinate activities and operations.
• Ability to perform detailed work accurately and efficiently.
   

Desirable Qualifications:

• 3+ years of administrative or office support experience.
• Copyediting experience
• Experience streamlining processes to improve effectiveness and efficiency

To Apply:

To be eligible for consideration, applicants must upload BOTH of the following and mark them each as a “Relevant File” to the job submission:

• a current resume
• a cover letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process. 

Work Modality: This position performed fully on-campus and will not be eligible for remote or hybrid work arrangements.

The University will not sponsor any work authorization for this role.

Compensation: $42,000-$50,000 with Competitive Benefits

Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

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