Assistant Real Estate Project Manager -Remote East Coast

Concentra is recognized as the nation’s leading occupational health care company. The Assistant Project Manager will partner with the Real Estate team to assist in daily activities and projects, ensuring exceptional customer service and collaboration with various stakeholders.

Responsibilities:

• Ability to travel throughout the year, on an as needed basis, to various project sites to assist Project Managers with preliminary site visits, vendor meetings, and/or site setups
• Assist the Facilities team with large remediation projects
• Collaborate with Director and Project Managers to support annual capex budget, which includes list of upcoming and desired projects, scope of work, and projected cost
• Drive project budget submittal and approval progress tracking and communicate status to Project Managers
• Prior construction knowledge or project management skills to enhance functional group collaboration efforts
• Conduct weekly project update calls and follow-up on outstanding tasks resulting from weekly meetings
• Track and manage vendor invoices
• Supports Project Manager by attending weekly Procurement calls and gaining experience and knowledge of the process Participates in coordination and management of project close out
• Interpret and review leases and understands the verbiage related to the LL Work Letter, T.I. Reimbursement process, and Surrenders
• Independently interact with property owners, municipal offices, real estate brokers, etc. In addition to working with Real Estate Project Managers, local teams, and other internal departments
• Manages priorities methodically, addresses unexpected/urgent requests and maintains balanced workload
• Resourceful at identifying and resolving issues

Requirements:

• Education Level: Associate Degree Major: Degree must be from an accredited college or university
• Customarily has at least the following experience: 2 years
• Experience working with: Inbound calls/conference calls
• Experience working with: Invoice processes
• Experience working with: Vendor management and W9's
• Experience working with: Ability to learn the Bidding processes
• Experience working with: Ability to learn how to read Construction Drawings
• Experience working with: Weekly and monthly reporting
• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Proficient in MS Office suite—Word, Excel, PowerPoint
• Ability to interface with people using tact and diplomacy
• Ability to maintain confidentiality—Some examples: Invoice payments, Job Cost report, Lease information, Personnel information
• Excellent written and oral communication skills
• Organization and attention to detail
• Ability to coordinate and prioritize multiple tasks in a fast-paced environment
• Ability to work under pressure
• Excellent telephone etiquette
• Superior organizational skills
• Strong ability to review and edit text and prepare various written documents
• Ability to travel throughout the year, on an as needed basis, to various project sites to assist Project Managers with preliminary site visits, vendor meetings, and/or site setups
• Assist the Facilities team with large remediation projects
• Collaborate with Director and Project Managers to support annual capex budget, which includes list of upcoming and desired projects, scope of work, and projected cost
• Drive project budget submittal and approval progress tracking and communicate status to Project Managers
• Prior construction knowledge or project management skills to enhance functional group collaboration efforts
• Conduct weekly project update calls and follow-up on outstanding tasks resulting from weekly meetings
• Track and manage vendor invoices
• Supports Project Manager by attending weekly Procurement calls and gaining experience and knowledge of the process
• Participates in coordination and management of project close out
• Interpret and review leases and understands the verbiage related to the LL Work Letter, T.I. Reimbursement process, and Surrenders
• Independently interact with property owners, municipal offices, real estate brokers, etc. In addition to working with Real Estate Project Managers, local teams, and other internal departments
• Manages priorities methodically, addresses unexpected/urgent requests and maintains balanced workload
• Resourceful at identifying and resolving issues