Events Marketing Manager

Sembi is a company seeking an Events Marketing Manager to plan and execute their global event strategy. This role involves coordinating events, managing budgets, logistics, and on-site execution to ensure successful brand representation at various conferences and trade shows.

Responsibilities:

• Research and evaluate events across software testing, DevOps, and security markets
• Collect sponsorship prospectuses and pricing, assess fit against goals and budgets, and recommend opportunities
• Coordinate sponsorship agreements, contracts, and payments with internal stakeholders and event organizers
• Maintain a centralized calendar and pipeline of global events
• Partner with marketing leadership to finalize annual event budgets
• Track event expenses against forecasts and ensure financial accountability
• Manage invoices, reimbursements, and card-based expenses through internal systems
• Provide visibility into ROI and cost efficiency across the event portfolio
• Manage all operational deliverables required by event organizers (branding assets, forms, timelines)
• Coordinate booth strategy and production, including signage, collateral, and physical space design
• Oversee vendor relationships for booth builds, A/V, furniture, and lead scanning tools
• Collaborate with content and demand generation teams to execute pre-event campaigns across email and social
• Support virtual or hybrid event experiences when required
• Develop and evolve Sembi’s global swag strategy year-over-year
• Manage sourcing, design coordination, and purchasing of conference giveaways
• Maintain inventory accuracy across storage locations in the US and EU
• Coordinate shipping logistics to and from event venues, including customs considerations where applicable
• Partner with marketing leadership to define event staffing plans
• Coordinate travel logistics, including flights, hotels, and itineraries
• Produce pre-event prep materials such as team schedules, booth coverage, and training resources
• Organize team communications, training sessions, and on-site planning meetings
• Attend key events and act as the primary on-site operations lead
• Manage booth setup, logistics, team scheduling, giveaways, and attendee engagement flow
• Represent Sembi brands at a high level — greeting visitors, scanning leads, and supporting demos
• Capture event photos and video content and coordinate real-time social media activity
• Ensure all leads are processed and distributed for follow-up within established timelines
• Facilitate post-event retrospectives and collect team feedback
• Produce after-action reports with performance insights and recommendations
• Support post-event marketing campaigns and renew sponsorships where appropriate

Requirements:

• 4+ years of experience managing B2B events, field marketing, or experiential marketing programs
• Must be fluent in English and Portuguese
• Strong project management skills with the ability to manage multiple timelines simultaneously
• Comfortable working across distributed global teams and coordinating international logistics
• Exceptional attention to detail paired with a proactive, solutions-oriented mindset
• Strong communication and vendor management skills
• Experience supporting trade shows, conferences, or global SaaS events preferred