Event Manager, EMEA (Contract)

GreenLight.ai is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The Contract Event Manager will support the execution of high-impact events at OpenAI, managing operations, vendor coordination, guest experience, and post-event reporting.

Responsibilities:

• Manage and execute events from end to end including workstreams, registration, guest experience, catering, and on-site production across multiple high-profile events
• Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution
• Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements
• Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach
• Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets
• Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines
• Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines
• Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment