Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings.
Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status.
Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox.
Track customer payments, generate and send professional invoices, and log transaction details accurately within Square .
Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity.
Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.

Proven, hands-on experience navigating and managing workflows across our core systems: Acuity Scheduling (Advanced calendar coordination and setup)
ClickUp (Task management, statuses, and tracking)
Square (Invoicing and basic payment tracking)
Dropbox & Dropbox Sign (File storage and document execution)
Google Workspace & MS Office (Docs, Sheets, Drive, Excel)
Zoom (Link generation and cloud recording management)
Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time.
A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client.
You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.

Executive Assistant, Operations

Key skills