Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
Enter and submit the worked hours of the executive and adhering to weekly deadlines
Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Candidate must possess at least a Bachelor's/College Degree, any field (open to candidates with Vocational Degree or equivalent)
Minimum of 2 years working experience specializing in Executive Assistance/Admin Assistant or equivalent is preferred but not required
Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
Above average English communication skills, both written and spoken
Possesses working knowledge of a variety of web-based tools
Ability to handle multiple executives, priorities, and deadlines

Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next
Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Executive Assistant

Key skills